Part-Time Administrative Assistant

Job Description

Part-Time Administrative Assistant | Sanctuare

The Tone:
This is a part-time role at Sanctuare, located in-office. Sanctuare operates as a luxury travel and property representation company, focusing on exceptional private villas, estates, and private island experiences globally. The company connects discerning travelers with extraordinary destinations, while also managing comprehensive marketing, bookings, and property representation for these unique properties. This position is crucial for supporting the team with administrative coordination, spreadsheet management, and various marketing-related projects, ensuring all internal projects remain accurate and up to date. It is ideal for an individual who finds satisfaction in working with data, organizing information, and maintaining precision across company operations.

The TL;DR
• Role: Part Time
• Type: 10–15 hours per week
• Location: In-Office

• Team: Supports the team
• Mission: This role ensures internal projects, administrative coordination, and property information remain accurate and organized for the team.
• Tech Stack: Canva, Microsoft Office Suite, Dropbox, Adobe

What You’ll Actually Do
• Spreadsheet & Data Management: Maintain and update Excel spreadsheets to track property information, project updates, and internal data.
• Administrative & Project Support: Assist with day-to-day administrative tasks, document organization, and shared file management.
• Property Information Management: Manage and organize property details, pricing, and internal documentation to ensure accuracy.
• Marketing Assessment Support: Review marketing materials, organize digital media, and track marketing initiatives.

The Must-Haves
• Background: This role requires a highly organized and detail-focused individual with a proactive and reliable approach to administrative coordination and data management. The successful candidate will demonstrate a strong ability to support a team environment.
• Experience: Proven ability to accurately manage multiple simultaneous projects and maintain precise information across various digital platforms. This includes comfort working extensively with data, spreadsheets, and other digital tools.
• Skills: Proficiency across key software platforms including Canva, Microsoft Office Suite, Dropbox, and Adobe, essential for managing digital media and documentation.
• Bonus: A strong communicator with a preference for an immediate start and the ability to provide reliable references.