Office Manager

Job Description

Office Manager | Robin Radar Systems

The Tone:
This is a part-time role at Robin Radar Systems, located in Virginia, USA. The company is a technology leader that develops radar and software to track small objects, preventing bird strikes, reducing wind farm impact, and protecting infrastructure from drones. As the Office Manager, you will be crucial in establishing and maintaining a welcoming, efficient, and well-organized US workplace. Your efforts ensure the local team can focus on their core mission, providing a strong foundation for the US branch and seamlessly integrating company culture.

The TL;DR
• Role: Part Time
• Type: Part-time
• Location: In-person, Virginia, USA
• Team: Reports directly to the Head of Facilities
• Mission: Creates a welcoming, efficient, and well-organized environment, ensuring smooth operations for the US team.
• Tech Stack: MS Office tools

What You’ll Actually Do
• Front Desk: Act as the primary point of contact for the office, professionally welcoming all visitors, clients, and vendors.
• Operations Support: Efficiently manage all incoming and outgoing mail and deliveries, including logging packages or pallets for both office and warehouse operations.
• Facility Oversight: Coordinate and oversee general facility maintenance, repairs, and inspections, working closely with external service providers such as the cleaning crew.
• Inventory Management: Take full ownership of maintaining the pantry and office inventory, ensuring that coffee, drinks, snacks, and daily office supplies remain fully stocked and well-organized.
• Global Alignment: Maintain regular contact with the Head of Facility at the Netherlands headquarters, aligning on processes and sharing updates to keep the company culture connected across borders.

The Must-Haves
• Background: Prior experience as an Office Manager, Facility Coordinator, or in a similar administrative role.
• Key Attributes: High sense of ownership and a true can-do mentality to anticipate workspace needs; exceptional multitasking skills and sharp attention to detail to prioritize tasks independently; strong interpersonal skills with a proven ability to communicate effectively across diverse cultures; a welcoming personality with a service-oriented approach to supporting our growing team.
• Technical Acumen: Working knowledge of MS Office tools.
• Availability: Ability to work 24 hours per week in the office, located in Virginia, USA.