Facilities Coordinator

Job Description

Facilities Coordinator | Edward Rose & Sons

The Tone:
This is a full-time role at Edward Rose & Sons, located in an on-site operational setting. For over 100 years, Edward Rose & Sons has been dedicated to the career growth of its team members. The company builds and manages apartment homes, and this role is crucial for supporting a positive experience for residents. By efficiently coordinating essential facilities needs, this position ensures smooth operations and contributes to a high-quality living environment.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, On-site operations
• Pay: $20.33 hourly
• Team: On-site operations team
• Mission: This role supports a positive resident experience by coordinating facilities supplies, inventory, and contractor projects for efficient operations.
• Tech Stack: Yardi Voyager, Pay Scan

What You’ll Actually Do
• Supply Procurement: Order and manage the acquisition of necessary operational supplies, appliances, pool supplies, upgrades, and other tools.
• Inventory Management: Oversee and organize physical inventory by counting control items, receiving orders, and systematically arranging them.
• Records Management: Accurately record all purchase orders and receipts into the Yardi database and scan invoices for purchased items into the Pay Scan database.
• Project Evaluation: Evaluate contractor projects upon their completion to ensure the work meets high-quality standards and complies with contractual agreements.
• Operational Compliance: Monitor adherence to company policies and procedures, relevant state, local, and federal laws, fair housing guidelines, and safety compliance.

The Must-Haves
• Background: Entry-Level. Foundational understanding of property operations and maintenance supplies.
• Experience: No specific years stated; preferred experience with Yardi Voyager or related property management software, and previous industry-related knowledge of maintenance supplies and procedures.
• Skills: Strong professionalism and communication skills; exceptional customer service abilities; basic computer literacy with comfort in learning new software, apps, and programs; ability to effectively and professionally communicate with residents and co-workers; capability to execute job duties under stressful circumstances such as last-minute deadlines.
• Bonus: Experience using Yardi Voyager or related property management software; previous industry-related experience and knowledge of maintenance supplies and procedures; knowledge of bookkeeping procedures.