Operations Assistant

Job Description

Are you a highly organized individual with a knack for turning chaos into calm? Do you thrive on creating efficiency and supporting a busy professional in focusing on their high-value work? We’re seeking a proactive and detail-oriented Operations Assistant to join a dynamic portfolio career based in DC.

This role is ideal for someone who enjoys organizing systems, anticipating needs, and ensuring smooth operations for a high-performing realtor who is also building a diverse portfolio in consulting, writing, and community work.

Responsibilities

• Client Operations
  • Maintain CRM and client follow-up systems
  • Draft and schedule client communications
  • Coordinate closing timelines with transaction coordinators
• Administrative Support
  • Manage calendar and scheduling
  • Triage email and flag priority items
  • Coordinate vendors and service providers
• Relationship Management
  • Prepare birthday and anniversary cards
  • Assist with thoughtful client touches
  • Help track follow-ups with clients and colleagues
• Project Coordination
  • Assist with newsletter and blog preparation
  • Help manage special projects and events
  • Organize information for consulting and speaking work

Hours & Location

This role will begin at 10–15 hours/week.

The position is primarily remote, with occasional in-person work required in Takoma, DC.

Who You Are

We’re looking for someone who:

• Loves organizing systems: You naturally see how things can be streamlined and enjoy putting efficient processes in place.
• Notices problems and solves them proactively: You anticipate challenges and take initiative to address them before they escalate.
• Communicates clearly and warmly: You can convey information effectively and professionally, maintaining a positive and approachable demeanor.
• Enjoys logistics and follow-through: You appreciate the details of coordination and ensure tasks are completed thoroughly and on time.
• Is comfortable working independently: You are self-motivated and can manage your tasks effectively with minimal supervision.

Compensation

Compensation for this role is $30–35/hour, depending on experience.