Staff Accountant – Accounts Receivable and Billing

Job Description

Billing Specialist | Evertune AI

The Tone:
This is a full-time, hybrid role at Evertune AI, located in New York, NY, requiring onsite presence Tuesday through Thursday. Evertune AI is building the first AI discovery platform for modern marketers, helping brands understand what AI is saying about them, where they stand against competitors, and how to show up more often in AI-powered answers. This role is crucial for establishing accurate and efficient financial operations, specifically by owning the day-to-day execution of accounts receivable and billing, which is a key priority for the company’s growth. You will play a foundational role in a company pioneering a new category at the intersection of AI, SEO, and brand strategy, with opportunities to expand your accounting expertise.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid, New York, NY
• Pay: $70000–$98000 yearly
• Team: Reports directly to the Controller, partners with Sales and Client Services teams.
• Mission: Own the accurate and timely execution of accounts receivable and billing for a rapidly growing AI discovery platform, contributing to essential process improvement and automation initiatives.
• Tech Stack: Potential experience with QuickBooks, Stripe, Ramp, Bill.com, Coupa, Tipalti, or similar accounting and procurement systems.

What You’ll Actually Do
• Invoice Management: Create, review, and manage customer invoices accurately and on time, including preparing invoice revisions, credit memos, and other adjustments based on contract terms, usage changes, or internal review. You will also manage invoice uploads to customer portals and handle customer-specific submission requirements.
• Contract and Usage-Based Billing: Read and interpret complex customer contracts to understand pricing terms, billing schedules, payment terms, and usage provisions, supporting usage-based billing by reconciling internal data with customer-specific adjustments.
• Accounts Receivable Ownership: Take full ownership of the accounts receivable process after invoices are issued, which includes payment application, account reconciliation, comprehensive aging review, and proactive collections follow-up.
• Customer and Internal Communication: Communicate directly and professionally with customers to resolve billing questions, invoice disputes, portal issues, and payment delays, while also partnering with Sales and Client Services to address customer-specific billing matters.
• Process Optimization and Broader Accounting: Identify recurring billing issues, control gaps, and manual bottlenecks, working collaboratively with the Controller to document, improve, and automate billing and AR processes. As you gain proficiency, you will also assist with accounts payable, credit card reconciliations, month-end close, journal entries, payroll, and audit support.

The Must-Haves
• Background: Bachelor’s degree in Accounting, Finance, Business, Economics, or a related field is required. Candidates must possess a strong understanding of foundational accounting concepts, including accounts receivable, reconciliations, debits and credits, and the general ledger.
• Experience: Approximately 1–4 years of experience in accounting, accounts receivable, billing, or a related function, demonstrating the ability to work effectively in situations where processes are still being documented and improved.
• Skills: Strong attention to detail when reviewing contracts, invoices, numbers, and spreadsheets. Proficiency with Excel or Google Sheets for manipulating billing, AR, or accounting data is essential. Must be highly organized, able to manage multiple customer demands and deadlines, with a professional, patient, and service-oriented communication style for direct customer interactions.
• Bonus: Prior experience with accounts receivable, invoicing, collections, payment application, or billing reconciliations. Additionally, experience reading customer contracts, working with usage-based or subscription billing, and exposure to other accounting operations in a startup environment would be beneficial.