Research Project Coordinator

Job Description

Project Coordinator – Clinical Trials Office | Tufts Medicine

The Tone:
This is an entry-level role at Tufts Medicine, a healthcare system focused on the research and development of new products, innovation, and improvement of products and processes. This position provides essential project management and administrative support to key players in clinical research projects. The Project Coordinator ensures effective multi-directional communication and smooth operations, directly contributing to the advancement of clinical trials and research initiatives within the organization.

The TL;DR
• Role: Early Career
• Location: In-person
• Pay: $51281–$64096 yearly
• Team: Supports administrative staff, fellows, and faculty, reporting to a Research Sponsor and collaborating with an Executive Director within the Clinical Trials Office.
• Mission: To facilitate high-quality communication and provide comprehensive project management and administrative assistance to research stakeholders, ensuring the efficient progress of clinical trials.

What You’ll Actually Do
• Project Management: Provide comprehensive project management and administrative assistance, including creating project plans and timelines related to research activities, and preparing reports and presentations.
• Communication & Content: Compile, curate, and draft content for various communications, social outlets, marketing materials for meetings and conferences, and oversee the creation of publications like newsletters and website content on behalf of the Executive Director.
• Event & Travel Coordination: Plan and execute seminars and special events, which includes developing and managing budgets, organizing guest speaker itineraries and travel arrangements, planning agendas, preparing correspondence, and acting as a VIP liaison for distinguished scientists and donors.
• Information & Compliance Management: Organize and maintain lists of active IRB protocols to enhance enrollment and awareness, staff Scientific Advisory Board Committees, and ensure compliance with established hospital policies, quality assurance, safety, and infection control procedures.
• Administrative & Executive Support: Prioritize meetings, resolve calendar conflicts, track and follow-up on action items to ensure deadlines are met, maintain files and cost tracking spreadsheets, and arrange complex national and international travel with detailed itineraries for research sponsors.

The Must-Haves
• Background: Bachelor’s degree in a relevant field, applying broad theoretical job knowledge in an entry-level capacity.
• Experience: A minimum of two (2) years of related experience, ideally with prior experience in academic or medical research.
• Skills: Demonstrated project management capabilities, exceptional organizational skills with meticulous attention to detail and robust data management, outstanding interpersonal skills for effective interaction with researchers, staff, administrators, and customers, and the ability to multitask across multiple studies and protocols.
• Bonus: Experience in successfully planning and organizing events, coupled with the ability to prioritize quickly and appropriately, and provide recommendations for system improvements.