Project Management Intern

Job Description

Project Management Intern | All Access Staging and Productions

The Tone:
This is a seasonal, non-credit internship at All Access Staging and Productions, a dynamic company specializing in the production, fabrication, and live event management. We are committed to delivering high-quality client projects from conception to execution. This role offers valuable hands-on experience in the exciting world of production, fabrication, and live event management, playing a crucial role in assisting with the planning, coordination, and execution of client projects. The intern will work closely with various internal teams to ensure successful project delivery, gaining comprehensive insight into the project lifecycle in a fast-paced production environment.

The TL;DR
• Role: Internship
• Type: Seasonal
• Pay: $20–$25 hourly
• Team: Project Management Department, working directly with Technical Design staff, Sales Associates, Fabrication Managers, and Rental Leads.
• Mission: Help ensure projects are completed on time, within scope, and within budget.
• Tech Stack: Microsoft Office Suite (Word, Excel, PowerPoint), Vectorworks, AutoCAD, Inventor

What You’ll Actually Do
• Resource Coordination: Assist in coordinating internal resources and third-party vendors to effectively support the execution of various client projects.
• Project Planning & Oversight: Review project scopes, objectives, and timelines to ensure clear understanding, and support the sourcing, procurement, and allocation of necessary materials and resources.
• Performance Tracking & Documentation: Develop and maintain comprehensive project plans to track progress and milestones, monitor performance using appropriate tools, and maintain accurate project documentation throughout the lifecycle.
• Scope Management: Help manage changes in project scope, schedule, and costs, with guidance from senior staff, while assisting with risk management strategies to identify and minimize potential project issues.
• Delivery and Quality Assurance: Help ensure projects are delivered on time, within budget, and to client specifications, including verifying the quality of products prior to shipping or delivery to ensure client satisfaction.

The Must-Haves
• Background: Candidates should possess a strong technical background or demonstrate a keen interest in production, fabrication, or live event project management principles.
• Experience: Proficiency in the Microsoft Office Suite, specifically Word, Excel, and PowerPoint, is a required foundation for this role.
• Skills: This role demands excellent written and verbal communication skills for effective team collaboration and vendor interaction. Exceptional organizational skills coupled with strong attention to detail are crucial for managing multiple tasks in a dynamic environment, alongside a demonstrated ability to adapt and problem-solve creatively when unforeseen challenges arise.
• Bonus: Prior experience with CAD programs, such as Vectorworks, AutoCAD, or Inventor, will be considered a strong advantage.