Job Description

Project Management Internship

About All Access Staging and Productions

All Access Staging and Productions is a dynamic company specializing in production, fabrication, and live event management. We are committed to delivering high-quality client projects from conception to execution.

About the Role

We are seeking a highly motivated Project Management Intern to join our Project Management Department. This is a paid, non-credit, seasonal internship offering valuable hands-on experience in the exciting world of production, fabrication, and live event management. The intern will play a crucial role in assisting with the planning, coordination, and execution of client projects, working closely with various internal teams to ensure successful project delivery.

• Department: Project Management
• FLSA Status: Non-Exempt
• Employee Type: Seasonal Internship (Non-Credit)
• Pay Type: Hourly / bi-weekly
• Pay Range: $20 – $25 / hour

The intern will work directly with Technical Design staff, Sales Associates, Fabrication Managers, and Rental Leads to help ensure projects are completed on time, within scope, and within budget, gaining comprehensive insight into the project lifecycle in a fast-paced production environment.

Key Responsibilities

The Project Management Intern will assist with a variety of tasks crucial for project success, including but not limited to:

• Assisting in coordinating internal resources and third-party vendors to support project execution effectively.
• Helping to ensure projects are delivered on time, within budget, and to client specifications and quality standards.
• Reviewing project scopes, objectives, and timelines to ensure clear understanding and alignment.
• Supporting the sourcing, procurement, and allocation of necessary materials and resources.
• Developing and maintaining comprehensive project plans to track progress and milestones.
• Helping to manage changes in project scope, schedule, and costs, with guidance from senior staff.
• Monitoring project performance using appropriate tools and software, providing regular updates.
• Assisting with risk management strategies to identify and minimize potential project issues.
• Maintaining comprehensive and accurate project documentation throughout the project lifecycle.
• Verifying the quality of products prior to shipping or delivery to ensure client satisfaction.

Qualifications

We are looking for candidates who possess the following skills and experiences:

• A strong technical background or a keen interest in production, fabrication, or live event project management.
• Excellent written and verbal communication skills, essential for effective team collaboration and vendor interaction.
• Exceptional organizational skills with strong attention to detail and the ability to multi-task effectively in a dynamic environment.
• Demonstrated ability to adapt and problem-solve creatively as unforeseen challenges arise.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is required.
• A strong plus: Experience with CAD programs such as Vectorworks, AutoCAD, or Inventor.

Physical Demands And Abilities

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Regularly required to communicate clearly and effectively in various settings.
• Visual ability to focus on details for reviewing documentation, designs, and product quality.
• Occasionally required to use small hand tools and power tools, as needed for project support.

Important Information

This job description is intended to provide a general overview of the responsibilities and qualifications required for this position. It does not imply that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.