Project Document Control Specialist

Job Description

Project Document Control Specialist | Hitachi Energy

The Tone:
This is an entry-level role at Hitachi Energy, located in Crystal Springs, MS. Hitachi Energy is a global leader dedicated to advancing a sustainable energy future, focusing on technology to shape a more sustainable and connected future. As a Project Document Control Specialist, you will be part of the backbone that supports project teams, ensuring essential documents flow smoothly, securely, and efficiently. This role is crucial for maintaining accurate records and supporting quality systems, making a significant difference to project success.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Crystal Springs, MS

• Team: Supports project teams
• Mission: Ensuring essential project documents flow smoothly, securely, and efficiently to keep teams aligned and successful.
• Tech Stack: DMS, SharePoint, email

What You’ll Actually Do
• Maintain Procedures: Maintain project document control procedures for all incoming and outgoing records.
• Process Documents: Process customer drawings and test reports using document management systems, SharePoint, email, and other platforms.
• Compose Manuals: Compose, organize, and distribute instruction manuals to relevant stakeholders.
• Manage Systems: Manage electronic filing systems to ensure high-quality storage and retrieval of documents.
• Ensure Compliance: Review documents for compliance with company and client standards, tracking nomenclature and maintaining version control.

The Must-Haves
• Background: Entry-Level. High school diploma or equivalent.
• Experience: 3 years of experience. Experience with document handling or administrative support is helpful but not required.
• Skills: Strong attention to detail and organizational skills; comfort working with digital platforms such as SharePoint, document management systems, or similar tools; ability to communicate clearly with internal teams and external partners.
• Bonus: Associate’s degree preferred; additional training or coursework in records management is a plus; willingness to learn quality system requirements and follow established procedures.