Graduate Project Development Advisor (Alumni Records)

Job Description

Graduate Project Development Advisor (Alumni Records) | Bath Spa University

The Tone:
This is an early career role at Bath Spa University, located in Bath, UK. Bath Spa University is a leading educational institution offering diverse courses across arts, sciences, education, social science, and business to over 7,500 students, fostering creativity, culture, and enterprise. This position is a crucial part of the Graduate Scheme, designed to provide meaningful work and development for recent alumni. The role significantly contributes to improving student experience and strengthening digital record-keeping processes within the Alumni Records Office, positively impacting all future graduates.

The TL;DR
• Role: Early Career
• Type: 18-Month Full-Time Fixed Term Role
• Location: In-person, Bath, UK

• Team: Alumni Records Office within the Assessments & Progression team of Student & Registry Services
• Mission: To support strategic projects aimed at improving student experience, strengthening digital record-keeping, and developing high-quality resources for alumni.
• Tech Stack: Core IT applications, digital tools

What You’ll Actually Do
• User Experience: Enhance the user experience of the new Digital Certificates system, including producing multimedia guides for students and third parties.
• Process Review: Support the review and improvement of existing certificate and record-keeping processes within the Alumni Records Office.
• Information Governance: Work with Information Governance and Alumni teams to contribute to record retention approaches and communication strategies.
• Communications Project: Coordinate an information package for final-year students as part of the “Preparing for Graduation” Communications Project, drawing on recent graduate experiences.
• Project Contribution: Act as a contributing member of the Graduate Outcomes Survey (GOS) Task Force and support the Alumni Records Office’s daily operational activities.

The Must-Haves
• Background: Must be a former Bath Spa student who graduated in 2025 or will be graduating in 2026, with a strong working knowledge of core IT applications and digital tools.
• Experience: Proven ability to work effectively in a team and experience managing a busy workload effectively under pressure.
• Skills: Strong communication and customer service skills, excellent organizational skills, good attention to detail, and the ability to use discretion in handling confidential information.