Executive Assistant Intern

Job Description

Executive Assistant Intern | Women Unlimited! San Antonio

The Tone:
This is a Part-Time Executive Assistant Internship at Women Unlimited! San Antonio (WU), located in the San Antonio, Texas Metropolitan Area with hybrid remote and on-site opportunities. WU is a nonprofit organization dedicated to its mission, supported by efficient daily operations. This internship offers a critical opportunity for an individual to provide vital administrative support, directly contributing to the smooth functioning of the organization. The role is designed to develop practical organizational and communication skills within a supportive nonprofit environment.

The TL;DR
• Role: Internship
• Type: Part-Time
• Location: Hybrid, San Antonio, Texas Metropolitan Area

• Mission: Ensures smooth daily operations by providing essential administrative, organizational, and communication support.
• Tech Stack: Google Workspace

What You’ll Actually Do
• Calendar and Meeting Management: Manage and coordinate active calendars for the CEO and team, including scheduling and confirming meetings and appointments efficiently.
• Administrative Operations: Perform comprehensive general administrative duties, such as answering phones, managing incoming and outgoing emails, and ensuring smooth daily office functioning.
• Record Keeping and Data Management: Maintain organized records of all critical documents, reports, and meeting minutes, and assist with precise data entry, filing, and updating spreadsheets.
• Event and Material Preparation: Coordinate and prepare necessary materials for various meetings, workshops, and events, ensuring all participants have the required information.
• Office Resource Management: Monitor and maintain office supplies inventory, provide ad hoc support around the office as needed, and deliver exceptional customer service to visitors and stakeholders.

The Must-Haves
• Background: Entry-level position for individuals with a High School diploma or GED equivalent. A strong interest in office administration and the operations of a nonprofit organization is essential to thrive in this role.
• Experience: No prior experience is required; demonstrating a willingness to learn is key. Proficiency in Google Workspace tools is necessary to manage daily tasks effectively.
• Skills: Possess strong interpersonal, customer service, and communication skills to interact professionally with all stakeholders. Must also exhibit an ability to multitask, take initiative, and prioritize daily tasks efficiently.
• Bonus: Current enrollment in a higher education institution is preferred. Candidates who meet the UTSA RowdyCorps or Alamo Colleges District internship requirements may be eligible for payment from their respective schools.