Administrative Support Specialist

Job Description

Administrative Support | Robert Half

The Tone:
This is a Long-term Contract position at Robert Half. Robert Half is the world’s first and largest specialized talent solutions firm, connecting highly qualified job seekers to opportunities at great companies. This role is crucial for maintaining accurate records and supporting daily office operations, contributing to efficient workflows and reliable documentation across the team. It is well-suited for someone who enjoys detail-focused work, keeps information organized, and can manage data with consistency and care.

The TL;DR
• Role: Early Career
• Type: Contract
• Location: In-person

• Mission: Maintain accurate records and support daily office operations to ensure efficient workflows and reliable documentation across the team.
• Tech Stack: Google Workspace, Microsoft Office, databases, CRM platforms, order processing, electronic record systems, record management software

What You’ll Actually Do
• Data Management: Enter, update, and verify information across databases, record systems, and spreadsheets while maintaining a high level of accuracy.
• Data Processing: Process routine administrative data tasks such as order input, document transcription, and information gathering from source materials.
• Reporting Support: Build and format spreadsheet-based trackers, including the use of pivot tables and reports to support reporting needs.
• Records Organization: Organize digital and physical filing systems so records remain complete, current, and easy to retrieve.
• Clerical Assistance: Provide day-to-day clerical assistance by preparing documents, typing materials, and keeping files aligned with documentation standards.

The Must-Haves
• Background: Others. Prior experience in data entry, clerical support, administrative work, or a similar office-based role is preferred.
• Experience: Proficiency with Google Workspace or Microsoft Office, including spreadsheet functions such as sorting, filtering, and pivot tables.
• Skills: Strong typing ability with consistent accuracy and close attention to detail; solid organizational skills to handle multiple assignments and maintain well-structured records; basic math skills for checking figures and validating entries; ability to work independently, manage priorities, and meet deadlines with minimal supervision.
• Bonus: Familiarity with databases, CRM platforms, order processing, or electronic record systems is highly valued.