Administrative Assistant – Legal Support

Job Description

Administrative Assistant | Robert Half

The Tone:
This is a contract position at Robert Half, located in New York, New York. Robert Half operates as the world’s first and largest specialized talent solutions firm, dedicated to connecting highly qualified job seekers with opportunities at great companies across various sectors, including legal. This Administrative Assistant role is crucial for maintaining the efficiency and organization of daily office operations, managing all front-desk activity, and ensuring that administrative tasks are consistently kept on track within a legal environment. The individual in this role will be instrumental in supporting a busy team by handling incoming calls, maintaining accurate records, and contributing to a well-organized office.

The TL;DR
• Role: Early Career
• Type: Contract
• Location: In-person, New York, NY

• Mission: To ensure smooth daily office operations and maintain administrative efficiency in a legal environment by providing essential support.
• Tech Stack: Internal databases, spreadsheets, tracking tools

What You’ll Actually Do
• Front-Office Management: Welcome visitors and provide comprehensive front-office support to ensure the smooth day-to-day operations of the office.
• Communication Handling: Manage all inbound telephone calls, ensuring inquiries are directed appropriately and messages are relayed to the correct parties in a timely manner.
• Administrative Tasks: Perform a broad range of administrative tasks, including the preparation of various documents, meticulous organization of files, and ongoing maintenance of office records.
• Data Management: Accurately enter and update essential information within internal databases, spreadsheets, and other designated tracking tools.
• Office Coordination: Support the scheduling and coordination of meetings, appointments, and general office activities, and monitor routine clerical workflows to assist with maintaining an efficient and organized administrative environment.

The Must-Haves
• Background: Candidates should possess previous experience in an administrative support, receptionist, or office coordination role. The ideal candidate will also be comfortable working diligently in a legal or service-focused environment, demonstrating a dependable approach to their responsibilities.
• Experience: This role requires a proven ability to handle a high volume of inbound calls with professionalism and clear communication. Strong data entry skills are essential, with a high level of accuracy and meticulous attention to detail.
• Skills: Proficiency with general office procedures and standard administrative practices is expected. Additionally, excellent organizational skills are necessary, coupled with the ability to manage multiple tasks effectively to support a busy team.