Administrative Assistant – Financial and Operations Support

Job Description

OFFICE ASSISTANT | Orchestrate Consulting Group

The Tone:
This is a full-time remote role with an employer in the Digital Marketing industry, curated by Orchestrate Consulting Group. Orchestrate Consulting helps job seekers find carefully coordinated opportunities that align with their career goals, acting as a curator and validator of roles from verified employers, not as a staffing firm or agency. This Office Assistant role is crucial for ensuring the smooth administrative and financial operations of the employer, supporting client interactions, and maintaining high standards in report quality. The position offers significant potential for personal and professional growth within a supportive remote environment.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Remote
• Pay: $25 hourly
• Mission: Ensure smooth administrative and financial operations, support client communication, and maintain report quality for a digital marketing employer.
• Tech Stack: Google Sheets, Excel, Quickbooks Online, G-Suite

What You’ll Actually Do
• Communication: Handle incoming calls and emails, ensuring professional and timely responses.
• Bookkeeping: Perform entry-level bookkeeping, including accurate expense recording and receipt organization.
• Billing Support: Address and resolve billing concerns for both clients and internal staff.
• Quality Assurance: Assist with quality assurance reviews for internal and client-facing reports.
• Client Administration: Manage new client contracts, generate invoices, and process client payments.

The Must-Haves
• Background: Others (Entry-Level), demonstrating a strong willingness to learn, grow, and collaborate within a team environment.
• Experience: Readiness to work 40 hours per week from 9:00 am to 6:00 pm PST, coupled with a reliable remote work setup including a fast computer, quality internet, camera, microphone, and speakers.
• Skills: Excellent verbal and written communication skills, along with a high level of discretion, ethics, and trustworthiness in handling sensitive information.
• Bonus: Experience in bookkeeping or financial record keeping, intermediate spreadsheet skills, familiarity with Google Sheets or Excel, Quickbooks Online, and G-Suite, and an innovative mindset willing to challenge existing methods for improvement.