Accounts Payable Specialist – Inventory Accounts Payable

Job Description

Specialist I, Accounts Payable | QXO

The Tone:
This is a full-time, hybrid role at QXO. QXO is a leading distributor and installer of building products, modernizing an $800 billion market through advanced technology and superior customer experience. The company is North America’s largest distributor and installer of insulation, the second-largest distributor of roofing products, and the largest distributor of waterproofing products. This role is essential for maintaining QXO’s financial operational efficiency, ensuring timely and accurate vendor payments, and upholding strong relationships with suppliers and internal stakeholders. The Accounts Payable Specialist I directly contributes to the company’s financial integrity as QXO targets $50 billion in annual revenue within the decade.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid

• Team: Accounts Payable
• Mission: To ensure accurate, timely, and policy-compliant processing of invoices, facilitating smooth vendor operations and financial record-keeping for QXO.
• Tech Stack: MS Office (Word, Excel, Pivot Tables, VLookups)

What You’ll Actually Do
• Invoice Processing: Accurately index critical invoice data elements for workflow processing and perform timely 3-way and 2-way matching to ensure all invoices are processed within discount due dates.
• Financial Coding & Approval: Analyze invoices, obtain necessary approvals, and accurately code them to the General Ledger where required, ensuring timely processing within discount due dates.
• Variance Resolution & Communication: Clearly and accurately communicate (written and verbal) invoice variances and required resolution steps to buyers for timely resolution of issues.
• Customer Service & Support: Provide prompt and professional customer service for all calls, emails, and questions from suppliers, as well as internal and external customers.
• Operational Efficiency & Compliance: Assist department management by identifying opportunities for improving processes and increasing efficiencies, provide out of office and overflow support for other Inventory AP team members, and adhere to all accounting policies and procedures for consistent vendor payments and accurate cost recording.

The Must-Haves
• Background: Bachelor’s Degree in Accounting or a related field, or equivalent professional experience demonstrating core domain knowledge in Accounts Payable or general Accounting principles.
• Experience: Minimum of one (1) year of previous experience in Accounts Payable or Accounting functions.
• Skills: Excellent oral and written communication skills with a customer service and professional approach, strong analytical reasoning abilities to investigate variances and issues, basic proficiency in MS Office (including Word, Excel, Pivot Tables, and VLookups), a basic understanding of the General Ledger and common Accounts Payable entries, the ability to work well in a team environment or independently, high accuracy and attention to detail while handling multiple tasks, excellent organizational and time management skills.
• Bonus: Experience with 3-Way Match processes is highly desired. Candidates should also demonstrate a self-starter attitude, a can-do approach, a growth mindset, and a willingness to proactively pick up the phone to discuss and resolve variances and issues.