Accounts Payable Specialist

Job Description

Accounts Payable Specialist – #2996 | Wade Trim

The Tone:
This is a hybrid-remote, full-time role at Wade Trim, located in Taylor, MI. Wade Trim is an established engineering firm with a century of experience, dedicated to maximizing infrastructure investment value and solving complex challenges for clients. As an Accounts Payable Specialist, you will be a vital part of the Finance team, ensuring the accurate and timely processing of payments, invoices, and expense reports. Your meticulous work directly supports the company’s financial operations, contributing to its sustained success and collaborative, employee-owned culture.

The TL;DR
• Role: Early Career
• Type: Full-time, Hybrid
• Location: Hybrid, Taylor, MI

• Team: Finance team, reporting to AP Coordinator, Controller, CFO, or Operations Accounting Manager
• Mission: Ensure accurate and timely processing of vendor invoices, payments, and employee expenses to support the company’s financial operations.
• Tech Stack: Microsoft Office Suite Package, Excel, BST Enterprise

What You’ll Actually Do
• Invoicing: Route vendor invoices for proper approval and accurately process them into vouchers.
• Payments: Process payments to vendors, subcontractors, and employees in a timely manner.
• Record Management: Maintain and organize accounts payable records and filing systems.
• Expense Reports: Review and process employee expense reports according to company policies.
• Credit Cards: Enter and reconcile corporate department credit card expenses each month.
• Accounting Support: Complete additional accounting functions as requested by senior finance leadership.

The Must-Haves
• Background: Entry-Level. Candidates must possess a high school diploma, with some college coursework in accounting or a related field being preferred. A foundational understanding of general accounting functions, particularly accounts payable, is essential for this role.
• Experience: A minimum of one year of accounting-related experience is required, demonstrating practical application of financial processing tasks. Prior office experience in a professional setting is also considered a plus. Proficiency with the Microsoft Office Suite Package, predominantly Excel, is mandatory for managing financial data.
• Skills: Excellent presentation skills for communicating financial information and processes. Strong organizational skills to manage a high volume of documents and maintain accurate records. Demonstrated multi-tasking capabilities to handle various accounting functions simultaneously while maintaining precision.
• Bonus: Familiarity with BST Enterprise software is a plus, providing an advantage in navigating our specific financial systems. Some college education, particularly in business or accounting, is preferred, enhancing foundational knowledge for future growth within the finance team.