Accounting Assistant

Job Description

Accounting Assistant

Location: Philadelphia, Pennsylvania (PA)

Employment Type: Full-time, On-site (Not a remote position)

Overview

Kimley-Horn is actively seeking an enthusiastic and skilled Accounting Assistant to become a valuable member of our expanding regional Project Accounting team in our Philadelphia, PA office. This role is crucial for supporting the full project lifecycle business functions within a dynamic and collaborative environment.

About Kimley-Horn

At Kimley-Horn, we operate with a distinct philosophy, placing people – clients and employees alike – at the core of our identity. Our clients trust us because we relentlessly pursue their goals and contribute to their success. Our employees thrive because our culture and business approach are meticulously designed to foster an environment where everyone can flourish. Our unwavering commitment to quality is directly proportional to the caliber of the individuals behind it, which is why we actively seek out and develop passionate, hardworking, and proactive professionals.

We take immense pride in our exceptional employee retention rates, comprehensive benefits package, and deeply ingrained company values, all of which have consistently earned Kimley-Horn a place on Fortune’s prestigious “100 Best Companies to Work For” list for an impressive 18 consecutive years!

Key Responsibilities

The ideal candidate will excel in a fast-paced, collaborative team setting and demonstrate effective communication skills to achieve collective goals. This individual will work closely with accounting team members to support various critical business functions throughout the project lifecycle, including:

• Providing comprehensive support to Project Accountants for both internal and external client business-related tasks.
• Preparing and dispatching monthly invoices, which may necessitate compiling expense backups, detailed timesheet information, pay applications, or adherence to other client-specific invoicing requirements.
• Collaborating closely with Project Accountants to proactively monitor and diligently follow up on unpaid invoices to effectively collect outstanding accounts receivable balances.
• Working synergistically with accounting team members to ensure seamless support for all project lifecycle business functions.
• Directly monitoring and collecting accounts receivable by engaging directly with clients.
• Evaluating incoming payments meticulously to ensure accurate and proper cash application.
• Processing accounts payable, overhead invoices, and check requests efficiently, while also responding promptly to vendor inquiries.
• Maintaining accurate cash receipt backups.
• Performing precise data entry directly into both internal and external accounting systems.
• Reviewing client contracts thoroughly to ensure accurate and compliant project setup.
• Managing electronic contracts and various other documents efficiently.
• Assisting with various other general accounting support functions as required to maintain smooth departmental operations.

Qualifications

• Education: High school diploma or equivalent.
• Experience: 1+ years of relevant accounting experience or completion of pertinent accounting coursework.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Professionalism: Possesses a high degree of professionalism and strong interpersonal skills.
• Teamwork: Demonstrated ability to be an excellent team player.
• Adaptability: Ability to multi-task effectively and thrive in a deadline-driven environment.
• Communication: Effective oral and written communication skills.
• Preferred: Deltek CostPoint proficiency is a significant plus.

Key Benefits at Kimley-Horn

Kimley-Horn is committed to providing a robust and comprehensive benefits package designed to support the well-being and financial future of our employees. Our benefits include:

• Exceptional Retirement Plan: Enjoy a generous 2-to-1 company match on up to 4% of eligible compensation (inclusive of salary and bonus), complemented by an additional profit-sharing contribution.
• Comprehensive Health Coverage: Access to low-cost medical, dental, and vision insurance options to ensure your health and wellness needs are met.
• Generous Time Off: Benefit from personal leave, flexible scheduling options, floating holidays, and the added perk of half-day Fridays.
• Financial Wellness: We support your financial growth with student loan matching in our 401(k) plan and performance-based bonuses that reward your hard work.
• Professional Development: Invest in your future with tuition reimbursement programs and extensive internal training initiatives designed to enhance your skills and career trajectory.
• Family-Friendly Benefits: Our commitment to your family includes New Parent Leave, family-building benefits, and resources to support your childcare needs.