Accounting Assistant

Job Description

Accounting Assistant | Kimley-Horn

The Tone:
This is a full-time role at Kimley-Horn, located in Philadelphia, PA. Kimley-Horn is an engineering and consulting firm that places clients and employees at the core of its operations, aiming to foster an environment where everyone can flourish. This Accounting Assistant position is crucial for supporting the full project lifecycle business functions within a collaborative regional Project Accounting team. The role supports the firm’s commitment to quality and client success by ensuring smooth financial operations.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Philadelphia, PA

• Team: Expanding regional Project Accounting team
• Mission: Support full project lifecycle business functions within a dynamic and collaborative environment.
• Tech Stack: Microsoft Office Suite (Word, Excel, Outlook), Deltek CostPoint (preferred)

What You’ll Actually Do
• Support Project Accountants: Provide comprehensive support to Project Accountants for both internal and external client business-related tasks.
• Manage Invoicing: Prepare and dispatch monthly invoices, which may necessitate compiling expense backups, detailed timesheet information, pay applications, or adherence to other client-specific requirements.
• Collect Accounts Receivable: Collaborate closely with Project Accountants to proactively monitor and diligently follow up on unpaid invoices to effectively collect outstanding accounts receivable balances directly from clients.
• Process Payments: Evaluate incoming payments meticulously to ensure accurate and proper cash application, and efficiently process accounts payable, overhead invoices, and check requests.
• Ensure Project Setup Compliance: Review client contracts thoroughly to ensure accurate and compliant project setup, along with managing electronic contracts and various other documents.

The Must-Haves
• Background: High school diploma or equivalent with core accounting knowledge.
• Experience: 1+ years of relevant accounting experience or completion of pertinent accounting coursework.
• Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook), high degree of professionalism, strong interpersonal skills, excellent team player, ability to multi-task effectively and thrive in a deadline-driven environment, and effective oral and written communication skills.
• Bonus: Deltek CostPoint proficiency is a significant plus.