Accounts Payable Specialist

Job Description

Accounts Payable Specialist | Pano AI

The Tone:
This is a full-time role at Pano AI, a company with headquarters in San Francisco and a hybrid-remote team working across North America and Australia. Pano AI builds an AI-powered wildfire detection and intelligence platform to help fire professionals detect, respond to, and contain wildfires faster and more safely. The Accounts Payable Specialist is crucial for owning and optimizing the end-to-end AP function, ensuring accurate and timely financial operations as the company scales. This role directly supports the company’s mission to tackle the growing wildfire crisis by maintaining robust financial health.

The TL;DR
• Role: Full Time
• Type: Full Time
• Location: Remote, United States
• Pay: $80000–$110000 yearly
• Mission: To own and optimize the end-to-end Accounts Payable function, ensuring accurate and timely processing of transactions and building scalable systems and controls.
• Tech Stack: Zip (Procure to Pay), Ramp (corporate card/expense platforms), NetSuite, Sage Intacct, QuickBooks

What You’ll Actually Do
• Coding & Reconciliation: Own the full-cycle coding and reconciliation of bank transactions, ensuring accurate GL coding and timely support for month-end close activities.
• Procure-to-Pay Management: Manage and maintain Zip transaction workflows, including purchase order matching, approval routing, and vendor invoice processing.
• Expense Management: Oversee Ramp transaction review, ensuring coding accuracy and compliance with employee spend policies.
• Operational Oversight: Oversee the Accounts Payable inbox on a daily basis, ensuring all inquiries are addressed and any AP issues are timely resolved.
• Month-End Close: Own the month-end AP accrual process, which includes preparing accrual entries, ensuring completeness of liabilities, and partnering with cross-functional teams to support an accurate and timely close.

The Must-Haves
• Background: 6+ years of accounts payable experience, including at least 1–2 years in a lead or manager capacity, with a strong understanding of GL coding, chart of accounts, and accrual-based accounting.
• Experience: Experience working in an early-stage or high-growth company, along with hands-on experience with Zip (or similar Procure to Pay platforms) and Ramp (or similar corporate card/expense platforms).
• Skills: High attention to detail with a controls-first mindset, and a proven ability to identify process gaps and drive improvements to completion.
• Bonus: Experience with NetSuite, Sage Intacct or QuickBooks, and experience supporting audits and preparing 1099s.