Financial Coordinator

Job Description

Financial Coordinator | Simply Southern Celebrations Catering

The Tone:
This is a full-time remote Financial Coordinator role at Simply Southern Celebrations Catering, based in Charlotte, NC. Simply Southern Celebrations is a family-owned business that specializes in Southern-style cuisine, catering diverse events from weddings to corporate functions, and providing nutritious meals to seniors and busy professionals. This role is essential for supporting the company’s day-to-day financial operations by maintaining accurate financial records, monitoring invoices and payments, and assisting with budgeting and reporting. The Financial Coordinator’s work directly ensures SSCC’s financial processes are precise, timely, and aligned with the company’s overall business goals, contributing to its mission of celebrating life and food Southern-style.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Remote, Charlotte, NC

• Team: Reports to management; collaborates with vendors, clients, and internal team members.
• Mission: This person ensures accurate and timely financial processes, supporting the company’s financial health and operational alignment.
• Tech Stack: Microsoft Excel, Google Sheets, financial/accounting software, QuickBooks

What You’ll Actually Do
• Financial Records: Maintain accurate and organized financial records, including transactions, receipts, invoices, payments, and supporting documentation.
• Accounts Management: Monitor vendor invoices and customer payments, assist with processing payments, track outstanding balances, and follow up on overdue accounts as needed.
• Client Invoicing: Prepare and distribute accurate client invoices for catering services, meal programs, deliveries, deposits, and special events.
• Budget Support: Assist management with preparing and monitoring budgets, cash-flow projections, event costs, and operational expenses.
• Financial Reporting: Prepare routine financial summaries and reports to help management monitor revenue, expenses, outstanding invoices, and overall financial performance.

The Must-Haves
• Background: Bachelor’s degree in Finance, Accounting, Business Administration, or a related field is preferred, demonstrating a strong foundation in basic accounting and financial principles.
• Experience: Experience in financial coordination, bookkeeping, accounting, or accounts payable/receivable roles is required, along with proficiency in Microsoft Excel, Google Sheets, and financial/accounting software; prior experience with QuickBooks or similar platforms is a significant advantage.
• Skills: Possesses excellent attention to detail, strong organizational and time-management abilities, keen analytical and problem-solving skills, and exceptional written and verbal communication to effectively interact with stakeholders; demonstrates the ability to handle confidential financial information with the utmost professionalism.
• Bonus: Prior experience within the catering, hospitality, food service, or events industry.