Clerical Support

Job Description

Office Assistant | Oceanside Unified School District

The Tone:
This is an early career position at Oceanside Unified School District, located in Oceanside, CA. The district is dedicated to providing comprehensive educational services within its community. This role is essential for delivering specialized clerical support, ensuring the efficient operation of a school or office, and creating a welcoming environment for all visitors. The Office Assistant plays a direct part in maintaining the administrative backbone of the district’s operations.

The TL;DR
• Role: Early Career
• Type: 6 hour/day, 11 month position
• Location: In-person, Oceanside, CA

• Team: Reports under the direction of an assigned supervisor
• Mission: To perform a variety of specialized and complex clerical support duties at an assigned office or school site, assist visitors, and ensure smooth and efficient office operations.
• Tech Stack: Computer, assigned software

What You’ll Actually Do
• Specialized Clerical Support: Perform a variety of specialized and complex clerical support duties at an assigned office or school site.
• Office Operations Management: Assist in ensuring smooth and efficient daily office operations, including managing modern office practices and equipment.
• Visitor and Public Assistance: Greet and courteously assist visitors and the public, answering telephones and providing necessary support.
• Information Management: Receive, sort, and distribute mail, and apply effective record-keeping and filing techniques.
• Administrative Communication: Compose routine correspondence and written materials independently, and communicate effectively both orally and in writing with diverse groups.

The Must-Haves
• Background: Entry-Level. Graduation from high school or equivalent, with knowledge of correct English usage, spelling, grammar, punctuation, and composition.
• Experience: Two years of progressively responsible clerical work. Related work experience in an educational environment is desirable.
• Skills: Operation of a computer and assigned software, modern office practices and equipment, record-keeping and filing techniques, telephone techniques and etiquette, interpersonal skills using tact, patience, and courtesy.
• Bonus: Related work experience in an educational environment.