Front Desk Receptionist

Job Description

Front Desk Receptionist and Accounts Payable | Apple Rehab

The Tone:
This is a part-time position at Apple Rehab Coccomo, located in Meriden, CT. Apple Rehab is a family-owned and operated company that operates skilled nursing communities, including the 100-bed Apple Rehab Coccomo, which is recognized for its excellent care and familial environment. The company treats both residents and staff like family, valuing each team member’s contribution to resident care. This role is essential for supporting the administrative team, maintaining smooth front desk operations, and managing crucial financial records, directly contributing to the superior care and efficient functioning of the community.

The TL;DR
• Role: Early Career
• Type: Part-time, 20 hours per week (3 days per week including every other weekend)
• Location: In-person, Meriden, CT
• Pay: $15 hourly
• Mission: This person ensures efficient front-line communications and accurate, timely financial processing for facility invoices and resident accounts within a supportive community environment.

What You’ll Actually Do
• Administrative Support: Assist the administrative team by performing diverse clerical duties and recordkeeping functions to meet the facility’s needs, ensuring proper procedures and maintaining the confidentiality of all facility information and records.
• Front Desk Operations: Professionally greet and assist all residents, visitors, vendors, and job applicants, processing incoming and outgoing mail, accurately recording messages, and managing heavy phone contact in a pleasant and efficient manner.
• Information and Document Management: Type and proofread various reports, letters, and correspondence for staff as needed, maintain databases and lists of resident personal information, and prepare admission packets for distribution to appropriate departments.
• Accounts Payable Processing: Organize, implement, and maintain the entire accounts payable process to ensure accuracy, validity, and timely processing of all facility invoices, while developing and maintaining cooperative rapport with vendors.
• Financial Monitoring: Monitor accounts payable aging on a monthly basis, inform the Administrator of any potential vendor problems, accurately account for resident needs accounts, and plan for petty cash needs.

The Must-Haves
• Background: Entry-Level. Requires the ability to read, write, and follow both written and oral directions fluently in English, coupled with the capacity to perform simple math problems.
• Experience: Previous experience specifically in accounts payable is required. Must demonstrate the ability to type at least 40 words per minute with accuracy, handle heavy phone contact pleasantly and efficiently, and manage multiple tasks simultaneously despite interruptions and distractions.
• Skills: Proven proficiency in clerical duties and recordkeeping functions. Strong organizational skills to set and follow priorities, ensuring deadlines are met. The ability to discern and maintain confidential information is paramount.