Administrative Assistant – Macro Products Group Support

Job Description

Macro Desk – Administrative Assistant | U.S. Bank

The Tone:
This is an Administrative Assistant role at U.S. Bank. U.S. Bank is on a journey to help customers and businesses make better financial decisions, while enabling communities to grow and succeed. This role is crucial in supporting the Macro Products Group leaders across constantly evolving initiatives, ensuring their operations run smoothly and effectively.

The TL;DR
• Role: Administrative Assistant
• Location: In-person
• Pay: $22.50–$30.00 hourly
• Team: Supports Macro Products Group leaders
• Mission: Support Macro Products Group leaders in managing evolving initiatives and ensuring efficient operations.

What You’ll Actually Do
• Macro Policy Management: Update, review, and maintain the inventory of Macro Policies and Procedures, identifying areas for consolidation, removal, or change to improve efficiency and time savings.
• Regulatory Compliance Support: Review and maintain regulatory required official storage locations, ensuring they are accessible within compressed timelines and contain all necessary information and approvals.
• Financial & Office Operations: Continuously analyze and challenge vendor invoices to manage expenses, and maintain IT infrastructure while assisting with office planning and enhancements.
• New Hire & Client Engagement: Organize new hire onboarding, including regulatory required training and FINRA registrations, and plan and deliver client engagement activities both internally and at outside locations, including corporate travel.
• Group Communications & General Support: Prepare Macro group communications, such as memos, emails, and calendar updates, and provide general office assistance and support to the Macro team.

The Must-Haves
• Background: High school diploma or equivalent.
• Experience: Typically five or more years of experience in administrative and support staff activities.
• Skills: Decision-making, communications and collaboration, organizational skills, professional writing, and analytical aptitude.
• Bonus: Ability to handle escalations and foster trust and confidence in abilities.