Central Admin Coordinator – Virtual Card Management

Job Description

Central Admin Coordinator | RemoteHunter

The Tone:
This is an entry-level role supporting administrative operations for a client of RemoteHunter. The client is a growing organization operating within the administrative support sector, providing specialized services to support operational teams focused on repair order audits and file closing. This role is crucial for ensuring the timely and accurate processing of virtual credit card transactions across multiple locations, enabling audit specialists to maintain their focus on core functions. The Central Admin Coordinator directly contributes to maintaining accurate financial transaction records and supports audit processes, thereby ensuring overall operational efficiency and facilitating the company’s continued growth.

The TL;DR
• Role: Early Career
• Location: United States

• Team: Part of the administrative team, reporting to leadership
• Mission: Manages virtual credit card issuance and reconciliation, ensuring accurate financial transaction records and supporting audit processes.
• Tech Stack: Microsoft 365 (Excel, Teams, Outlook, SharePoint), CCC One

What You’ll Actually Do
• Issue: Accurately and promptly issue virtual credit cards in response to requests from all regions, supporting seamless operational workflows.
• Reconcile: Reconcile virtual credit card transactions diligently using designated tools and workflows, proactively flagging any discrepancies for resolution.
• Maintain: Maintain organized and comprehensive records of virtual credit card activity, ensuring meticulous documentation for audit readiness.
• Communicate: Effectively communicate with shop teams and personnel to clarify requests, resolve routine issues, and facilitate smooth transaction processing.
• Support: Serve as a trained backup for repair order audits during virtual credit card system downtime, ensuring continuity of critical functions.

The Must-Haves
• Background: Entry-level candidates are strongly encouraged to apply, with a preference for individuals possessing prior administrative, accounting, or general office experience.
• Experience: Demonstrated proficiency with Microsoft 365 applications, specifically including Excel, Teams, Outlook, and SharePoint, is required for daily operations.
• Skills: Requires strong attention to detail and accuracy, particularly when handling financial transactions; must be organized and reliable with the ability to manage time-sensitive requests efficiently; possesses clear written and verbal communication skills; maintains high integrity and confidentiality.
• Bonus: Prior experience in the collision industry or familiarity with CCC One software is considered a significant advantage but is not a mandatory requirement.