IT Procurement Intern

Job Description

IT Procurement Intern | Promega Corporation

The Tone:
This is a hands-on internship opportunity at Promega Corporation, a prominent biotech company that thrives on scientific innovation. In this role, you will gain invaluable practical experience by learning precisely how a complex biotech organization acquires, manages, and supports its essential technology infrastructure. This includes everything from individual user laptops to sophisticated enterprise software licenses. Working closely with our IT Procurement Specialist, you won’t just observe; you’ll handle real, impactful purchasing workflows, actively coordinate with vendors, and meticulously maintain accurate asset and license records. Your meaningful contributions will directly enable our core team to dedicate their efforts to strategic projects, making this an ideal stepping stone for anyone with a keen curiosity about IT operations, supply chain management, or the intricate interplay of business systems.

The TL;DR
• Role: Internship / Entry-Level
• Location: In-person
• Team: Reports to/works closely alongside an IT Procurement Specialist, contributing to the overall IT department’s operational efficiency.
• Mission: To actively support Promega’s IT Procurement function by executing essential purchasing workflows, maintaining precise asset and license records, and coordinating vendor interactions, thereby enabling the team to focus on higher-level strategic initiatives.
• Tech Stack: Utilizes enterprise systems such as CDW, SAP, Freshservice for approval workflows, various contract management tools, and Microsoft Office, with particular emphasis on Excel for data management.

What You’ll Actually Do
• Process: Process purchase orders and requisitions for IT hardware and software, ensuring timely and accurate procurement.
• Research: Gather and compare vendor quotes to support informed purchasing decisions.
• Maintain: Track hardware and software assets and maintain precise inventory records across various systems.
• Manage: Manage and update all software license records, ensuring compliance and availability.
• Coordinate: Reconcile invoices and coordinate with vendors to ensure smooth order fulfillment and delivery.

The Must-Haves
• Background: Student pursuing a degree or holding a High School diploma with equivalent experience, demonstrating a strong interest in IT, Supply Chain, Business, or a related operational field.
• Experience: No specific years required; proven ability to effectively manage multiple tasks and prioritize responsibilities, coupled with a strong attention to detail.
• Skills: Clear and effective communication skills, along with comfort and proficiency in working with spreadsheets and maintaining accurate records.
• Bonus: Enrollment in a degree program (IT, Supply Chain, Business, or similar), practical familiarity with Microsoft Office (especially Excel), and a keen interest in procurement, vendor management, or asset management.