Graduate Project Development Advisor (Alumni Records)

Job Description

Graduate Project Development Advisor (Alumni Records)

Eligibility and Important Information

Please note that Bath Spa Graduate Scheme roles are only open to former Bath Spa students who graduated in 2025 or who will be graduating in 2026.

This information will be checked in every application. Please do not apply if you do not meet this condition, as your application will be rejected. Bath Spa has many other roles available that are open to all on the BSU job board.

If you are a graduate of Bath Spa who does not meet the criteria for these roles, and would like support with your career, please consult the Graduate Support Unit.

Please read the provided attachment “Bath Spa Graduate Scheme 2026 Information Sheet” for further information about the scheme.

Sponsorship Information: As of April 2024, there has been a change in the UK’s sponsorship threshold. Regrettably, as the salary for this role falls beneath this, you will not be eligible for sponsorship. Therefore, your application will automatically be rejected.

About The Role

The Graduate Project Development Advisor (Alumni Records) is an 18-Month Full-Time Fixed Term Role designed to support key strategic projects within the Alumni Records Office. These projects are aimed at improving student experience, strengthening digital record-keeping processes, and developing high-quality resources. The role offers opportunities for cross-department collaboration and contribution to long-term service improvements that will positively impact all future BSU graduates.

Key Responsibilities:

• Enhancing the user experience of the new Digital Certificates system, including producing student and third-party facing user multimedia guides.
• Supporting the review of existing certificate and record-keeping processes.
• Working with Information Governance and the Alumni teams to contribute to record retention approaches and communications.
• Contributing to the “Preparing for Graduation” Communications Project by coordinating an information package for final-year students, drawing on recent graduate experiences. This involves consolidating essential information from IT, Alumni, Careers, and the Graduation event team.
• Acting as a contributing member of the Graduate Outcomes Survey (GOS) Task Force, maintaining regular contact with the Graduate Success Team.
• Supporting the Alumni Records Office’s daily operational activities, contributing to ongoing development and enhancements.

The Alumni Records Office sits within the Assessments & Progression team of Student & Registry Services, ensuring the graduate will be supported by a dynamic, diverse team that values open communication and ideas.

About You

The ideal graduate will possess a strong working knowledge of core IT applications and digital tools. Clear and confident written and verbal communication skills are essential for producing resources and engaging with a wide range of stakeholders. Candidates should demonstrate the ability to work both independently and collaboratively, managing their workload effectively and remaining highly organized when working to tight deadlines.

Essential Skills and Qualities:

• Ability to problem solve and to recommend enhancements.
• Ability to use discretion in handling confidential information.
• Strong communication and customer service skills.
• Strong organizational skills.
• Experience of working effectively in a team.
• Experience of managing a busy workload under pressure.
• Good attention to detail.
• Confidence in escalating issues appropriately.
• Ability to build positive working relationships at all levels.
• Proactive approach to problem-solving.
• Ability to contribute new ideas that support service improvements.

For further information on the essential and desirable skills, please refer to the attached Job Description.

Additional Information

Interview Date: 18th – 20th May 2026

Start your graduate journey at Bath Spa University! The Bath Spa University Graduate Scheme has been tailor-made for BSU Graduates and designed to help you smoothly transition into the workplace. We offer meaningful work and developmental training in a supportive, inclusive, and forward-thinking environment that champions respect, collaboration, and sustainability.

As a member of the Bath Spa Graduate Scheme, you’ll experience:

• An inclusive and supportive working environment: Join a workplace that celebrates diversity, encourages teamwork, and embraces your unique talents. We value respect, inclusivity, collaboration, and sustainability, creating a space for everyone to thrive.
• Ignite your professional growth: Our structured training programme will support your career development. From developing role-specific skills to mastering essential career foundations like time management, equality, diversity and inclusion, change management, and personal effectiveness – we’ve got you covered.
• Create meaningful connections: As part of the scheme, you’ll be matched with a mentor who will support your personal development and help you expand your network. Plus, you’ll have the chance to build a network with fellow Graduate Scheme participants, forming connections that can last a lifetime.
• Make an impact: Contribute meaningfully to Bath Spa University right from the start of your role. Collaborate with senior leaders across the institution and contribute your fresh perspectives to projects that really matter.

About Bath Spa University

Bath Spa University is where creative minds meet. Offering a wide range of courses across the arts, sciences, education, social science, and business to over 7,500 students, the University employs outstanding creative professionals to support its aim to be a leading educational institution in creativity, culture, and enterprise.

Our main Newton Park campus is based in stunning countryside just a few minutes from a World Heritage City. We are also proud to offer courses to students at our other campuses around Bath, and in London at our Canary Wharf and Hackney sites.

An impressive 84% of our staff said they would recommend the University to a friend as a good place to work.

Our values are:

• Respect
• Inclusivity
• Collaboration
• Sustainability

We are committed to maintaining a safe and secure environment for our students, staff, and community. We foster inclusivity, celebrating and respecting differences. We welcome diversity and encourage applications from all backgrounds and genders. We consider our recruitment practices to be comprehensive and unbiased, ensuring fairness, transparency, and equal opportunity for all.