Executive & Personal Assistant

Job Description

Executive & Personal Assistant |

The Tone:
This is a full-time role at , located in Miami, FL. This organization operates within a fast-moving, high-growth environment, supporting a dynamic executive in a pivotal capacity. This role is essential for providing comprehensive support to the CEO, overseeing the coordination of her professional and personal affairs, and acting as a trusted extension of her daily operations.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Miami, FL (In-person)
• Pay: $160000 yearly
• Mission: This person solves the challenge of seamlessly coordinating the CEO’s professional and personal affairs, ensuring her time, focus, and energy are protected.
• Tech Stack: Microsoft and Google Suites, iCloud/iCal

What You’ll Actually Do
• Calendar Management: Oversee and maintain the CEO’s calendar, proactively structuring and managing daily and weekly schedules for both business and personal commitments, including family affairs.
• Travel Coordination: Coordinate all executive travel, including domestic and international flights, accommodations, ground transportation, and end-to-end logistics, in close partnership with the travel team.
• Meeting Preparation: Ensure the CEO is fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information.
• Strategic Partnership: Serve as a strategic gatekeeper and trusted thought partner to the CEO by anticipating needs, identifying conflicts, and proactively recommending solutions.
• Personal & Professional Gifting: Oversee personal and professional gifting, important dates, and key touchpoints such as birthdays, holidays, thank-yous, and special occasions.

The Must-Haves
• Background: Bachelor’s degree required. Senior career level, providing comprehensive support to a very senior, high-performing executive.
• Experience: 7–10+ years of relevant experience supporting senior-level executives, with prior experience supporting a CEO in a combined Executive Assistant/Personal Assistant capacity required.
• Skills: Advanced proficiency in Microsoft and Google Suites, and iCloud/iCal. Exceptional ability to anticipate needs and plan several steps ahead, coupled with polished communication skills, sound decision-making, and consistent professionalism. Proven discretion and ability to manage confidential and sensitive information.
• Bonus: Experience within a high-growth consumer brand or rapidly scaling organization. Proficiency in Slack and Asana.