Part-Time Clerk, International Student Services

Job Description

Part-Time Clerk, International Student Services | Wolfson Campus

The Tone:
This is a part-time, temporary role at Wolfson Campus, an integral part of an educational institution dedicated to fostering academic and personal growth. Located in Miami, FL, Wolfson Campus serves a diverse student population, including a significant international contingent. The International Student Services department is committed to providing comprehensive support to these students, ensuring their successful integration and experience within the campus community. This position is crucial for ensuring the smooth administrative and clerical operations of the department, directly contributing to a positive and organized environment for international students, faculty, and staff alike. The successful candidate will play a key role in maintaining efficient processes and supporting various departmental activities that are essential for the international student journey.

The TL;DR
• Role: Part Time
• Type: Temporary
• Location: Miami, FL (On-site)
• Pay: $14–$15 hourly
• Team: Support Staff within the International Student Services Department, reporting directly to the Director of International Student Services.
• Mission: Provide essential clerical and administrative support, executing daily tasks that ensure the efficient operation and organizational effectiveness of the International Student Services department.
• Tech Stack: Microsoft Office applications (Word, Excel, Outlook)

What You’ll Actually Do
• Process Departmental Forms: Take responsibility for the accurate preparation and efficient processing of all necessary departmental forms, which includes Request for Personnel Action documents, equipment requisitions, and mileage reimbursements, ensuring timely and correct submission.
• Manage Office Communications: Act as a primary point of contact by answering incoming phone calls, meticulously sorting and distributing incoming mail, and preparing all outgoing mail. This also includes typing various correspondence and reports critical for departmental communications.
• Maintain Comprehensive Records: Systematically maintain and organize all departmental files, ensuring easy retrieval and adherence to record-keeping standards. Additionally, provide support for individual requisitions, assisting with their tracking and completion.
• Coordinate Student and Staff Events: Actively assist with the coordination and execution of special events specifically designed for the engagement and benefit of students, faculty, and staff within the international community.
• Provide General Administrative Support: Perform a variety of other essential duties as assigned, directly contributing to the overall operational efficiency and support needs of the International Student Services department.

The Must-Haves
• Background: An early career opportunity requiring a High School diploma or G.E.D. equivalent, obtained from a regionally accredited institution, forming the foundational educational requirement for this support staff position.
• Experience: Demonstrated proficiency in widely used Microsoft Office applications, including Word for document creation, Excel for data management, and Outlook for email and scheduling. This role also requires possessing basic office environment clerical skills such as organized filing, accurate typing, and precise report preparation.
• Skills: Exceptional ability to communicate clearly and effectively, both verbally when interacting with diverse individuals and in writing for official documentation. A consistent demonstration of a friendly and positive disposition is essential when engaging with students, faculty, and staff. Furthermore, the ability to work collaboratively and respectfully in a multi-ethnic and multi-cultural environment with a diverse population is paramount for success.