Part-Time Clerk, College President’s Office

Job Description

Part-Time Clerk, College President’s Office | Wolfson Campus College

The Tone:
This is a part-time, temporary role at Wolfson Campus College, located at its Miami, FL campus. Wolfson Campus College is a vibrant higher education institution dedicated to providing comprehensive educational opportunities and services to its diverse student body, faculty, and staff. This Part-Time Clerk position is essential for ensuring the smooth and efficient administrative operations of the College President’s Office, serving as a foundational support role within a critical central administrative unit. The individual in this role directly contributes to the office’s ability to manage its daily tasks, maintain organized records, and support key initiatives, thereby facilitating the broader mission of the college.

The TL;DR
• Role: Part Time
• Type: Temporary
• Location: In-person: Miami, FL
• Pay: $14–$15 hourly
• Team: Reports to the Office Supervisor within the College President’s Office
• Mission: Provides basic clerical and administrative support to maintain office efficiency
• Tech Stack: Microsoft Office applications

What You’ll Actually Do
• Office Management: Manages office communications by answering incoming phone calls and accurately directing inquiries. This includes meticulously sorting incoming mail, preparing it for distribution, and delivering outgoing mail to ensure timely correspondence for the department.
• Form Processing: Systematically prepares and processes a variety of critical administrative forms. This involves handling requests for personnel action, processing equipment requisitions for necessary supplies, and accurately compiling mileage reimbursements for staff, ensuring all documentation meets established standards.
• Document Creation: Skillfully types and formats essential correspondence and detailed reports required by the Department, maintaining a professional standard for all official documents.
• Records Maintenance: Organizes, updates, and maintains comprehensive departmental files. This role specifically supports individual requisitions and ensures that all records are accessible and in compliance with office procedures.
• Event Support: Provides valuable administrative assistance with the coordination and logistical aspects of various special events planned for students, faculty, and staff members across the campus.

The Must-Haves
• Background: Possess a minimum educational qualification of a High School diploma or G.E.D. equivalent, obtained from a regionally accredited institution. This role is suited for an early career professional eager to contribute within a higher education administrative environment, providing fundamental office administration support.
• Experience: Demonstrated proficiency in using Microsoft Office applications, including Word, Excel, and Outlook, is required to manage daily tasks efficiently. Candidates must also possess foundational office environment clerical skills such as accurate filing, efficient typing, and basic report preparation.
• Skills: A strong ability to communicate clearly and effectively, both verbally and in writing, is essential for interacting with diverse stakeholders. The role requires a consistent display of a friendly and positive disposition, fostering a welcoming office atmosphere. Furthermore, the ability to work collaboratively and respectfully in a multi-ethnic and multi-cultural environment with students, faculty, and staff is critical for success.