Accounts Receivable Clerk

Job Description

Accounts Receivable Clerk |

The Tone:
This is a 6-month contract role with a well-established organization, located in San Diego, CA (Otay Mesa area). The company operates within the distribution and manufacturing sectors, providing essential goods and services. This vital role is instrumental in supporting a high-volume accounting department, ensuring the accurate and timely processing of all accounts receivable activities, efficient cash applications, and diligent maintenance of customer accounts.

The TL;DR
• Role: Contract
• Type: Full-time
• Location: In-person, San Diego, CA
• Pay: $22–$24 hourly
• Team: Accounting department
• Mission: Ensure accurate and timely processing of accounts receivable activities, efficient cash applications, and diligent maintenance of customer accounts.
• Tech Stack: Microsoft Office Suite (Excel, Word, Outlook), VLOOKUP, Pivot Tables

What You’ll Actually Do
• Payment Posting: Accurately post customer payments by diligently recording wire transfers and check transactions into the accounting system.
• Cash Application: Perform precise cash application and matching of received payments to corresponding invoices to ensure accounts are up-to-date.
• Discrepancy Resolution: Proactively investigate and resolve account discrepancies through effective collaboration with internal teams and external customers.
• Deduction Management: Process authorized deductions by generating appropriate adjusting entries and meticulously dispute invalid deductions.
• Forecasting Support: Contribute significantly to financial forecasting by providing weekly AR forecasting and crucial monthly pre-close forecasting support to management.

The Must-Haves
• Background: Bachelor’s degree in Accounting, Business, Business Administration, or equivalent relevant experience demonstrating a strong understanding of financial principles. This is a Mid-Career level role.
• Experience: Requires 2+ years of dedicated Accounts Receivable experience, specifically within a high transaction volume environment.
• Skills: Strong proficiency with Microsoft Office Suite, including Excel (VLOOKUP and Pivot Tables), Word, and Outlook; highly detail-oriented with robust analytical and problem-solving abilities; proven ability to multi-task effectively and maintain accuracy while completing repetitive tasks under strict deadlines.
• Bonus: Experience with Microsoft Dynamics 365 or similar enterprise resource planning (ERP) systems; previous experience working with large retail or “Big Box” customer accounts; or familiarity with Letters of Credit (LC) processes and international trade finance.