Job Description

About the Job

About The Role

This position supports a designated program through a broad range of administrative tasks. The focal point of this role is to provide essential administrative support to the program and the families it serves.

The successful candidate will be responsible for various monitoring, documentation, and data entry duties, with a particular focus on medical records and children’s preventive health care services. This is crucial for ensuring compliance with Head Start Performance Standards in the areas of health and nutrition. The role involves close collaboration with the Health and Nutrition Manager and other members of the comprehensive services team to effectively deliver health and nutrition services for Early Head Start and Head Start children and families.

Who We Are

At Clayton Early Learning, we are an innovation hub dedicated to cultivating vibrant and equitable communities. Our mission centers on collaborative partnerships with families, fostering a holistic approach to the early years through a commitment to the whole child and whole family. By actively engaging with families, we aim to uncover effective strategies, embrace continuous discovery, and lead the charge in advancing systemic change.

Our vision is rooted in the belief that by nurturing the foundation of early childhood, we contribute to the well-being and prosperity of individuals, families, and communities at large. Through our relentless pursuit of what works, we strive to create an enduring impact on the lives of children and families, setting the stage for a future of shared success and thriving communities.

What You’ll Do (Responsibilities)

Program Administration

• Supports the Health and Nutrition Manager in creating and distributing relevant communications such as flyers, presentations, and mailings to families and the community.
• Provides general administrative support to the health (and/or the comprehensive services) team, including creating reports, data entry, and other assigned projects.
• Requests and monitors the weekly receipt of medical records for all preventive health care services, ill care visits, and prenatal services.
• Establishes EPSDT due dates for children’s preventive health care services and records them into each child’s medical record to ensure compliance with Head Start Performance Standards and Colorado State Childcare Licensing for preventive health care service and screenings.
• Enters data from enrollment paperwork into the database management system.
• Assists program staff with health supplies and materials (ordering, delivering, auditing).
• Works with Health and Nutrition Consultants to ensure streamlined internal workflows.

Data Assistance & Data Entry

• Enters data into the database management system accurately and timely.
• Downloads data from the database management system; cleans and organizes data for submission to relevant stakeholders.
• Processes health-related record requests from parents or staff within 24 hours of receiving notification.
• Maintains accurate and up-to-date health and nutrition files for all active and terminated program children. Creates new files for each child upon enrollment into the program in a timely manner. Files all health and nutrition related paperwork weekly.
• Supports the data team with other tasks to enhance the department’s effectiveness.
• Informs the supervisor of any problem areas associated with medical and nutrition records as problems occur to ensure the quality of records in the files.

What We’re Looking For (Qualifications)

• Excellent oral and written communication skills.
• Attention to detail with the ability to maintain and organize documents and files.
• Proficient with Microsoft Office Suite with the ability to learn a variety of software and systems.
• Experience with office equipment with the ability to troubleshoot.
• Willingness to learn new skills and adapt to various situations.
• Strong interpersonal skills with the ability to interact effectively with a diverse audience of individuals and groups.
• Ability to interpret and understand basic to intermediate level information received, as well as prepare and transmit it. This involves ongoing interaction with other employees, health care agencies and their medical records departments, the general public, and children and parents within the community.
• Ability to identify and seek needed information/research skills; implements creative ways to solve problems while remaining calm in stressful situations.
• Knowledge of early childhood education and/or related fields preferred.
• Ability to manage multiple deadlines and prioritize accordingly.
• Passionate commitment to and a sense of urgency for the importance of early childhood development and taking a whole-child, whole-family approach.
• Self-motivated and efficient.
• Ability to lift up to 50lbs independently.
• Must be able to pass background check, CBI, and FBI.

The Perks (Benefits)

• 401(k) with 5% match.
• 16 Company-paid days for Holidays.
• Vacation and Sick time.
• Medical, Vision, and Dental benefits.
• FSA Plans.
• College Investment plans.
• Identity theft and Protection plans.
• A fun, dynamic, and exciting environment.

Compensation

$22.00 – $25.00 Hourly

Our Core Values

At Clayton, we work to foster a community characterized by trust, dignity, love, and justice, with our children and families, our team members, and other partners on our campus and beyond. We see these values in action each day as they strengthen our Clayton community and our service to the children, families, and educators we serve.

• Community: Community fosters belonging, resiliency, stability, and strength. We are committed to creating a caring, trauma-informed, professional community at Clayton and we are committed to being a positive member of the many communities we partner with and serve. Community is living the seven Sanctuary commitments: nonviolence, emotional intelligence, social learning, democracy, open communication, social responsibility, and growth and change.
• Collaboration: Collaboration builds trust and relationships and brings new ideas, skills, and knowledge to help us do better work. We are committed to approaching our work as one team across Clayton.
• Belonging: Belonging leads us to reflect the communities we serve and bring the widest variety of ideas and innovation to our work. We are committed to building and sustaining an organization centered on belonging.
• Growth: Growth allows us to develop as professionals and to provide the best services we can to the children, families, and educators we serve. We are committed to growing as individuals and as an organization.
• Stewardship: Stewardship enables us to have the greatest impact we can with the resources we have. We are committed to being good stewards of our community and our resources.
• Fun: Fun reduces stress, keeps us motivated, builds connections, and models for our children the joy that can come with learning and working together. We are committed to having fun.

Equal Opportunity Employer: Clayton Early Learning is an equal opportunity employer that values workplace diversity. We strive to create an inclusive work place that embraces diverse backgrounds, life experiences, and perspectives. We prohibit discrimination of employees or applicants on the basis of race, creed, color, age, sex, national origin, sexual identity, sexual orientation, religious affiliation, disability, or any other classification considered discriminatory under applicable law.

Salary: $22.00 – $25.00 per hour

Job Posted by ApplicantPro