Talent Operations and Workplace Coordinator

Job Description

Talent Operations and Workplace Coordinator | Modern Health

The Tone:
This is a hybrid role at Modern Health, located in San Francisco, CA, dedicated to enhancing employee well-being through a mental health benefits platform. Modern Health provides global access to one-on-one, group, and self-serve resources for emotional, professional, social, financial, and physical needs. This role is crucial for ensuring a seamless hiring experience and maintaining an efficient, welcoming office environment. The coordinator directly supports the company’s mission to empower all employees by enabling a well-run recruiting process and a supportive workplace.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid, San Francisco, CA
• Pay: $67200–$79000 yearly
• Mission: Make the hiring process feel effortless and the SF office feel like the best part of someone’s day.
• Tech Stack: Greenhouse ATS, Rippling, Google Suite, Microsoft Office, Stable, Claude, Chat GPT

What You’ll Actually Do
• Recruiting Coordination: Own end-to-end interview scheduling for candidates, hiring managers, and interviewers, managing all touchpoints.
• Office Management: Keep the San Francisco office tidy, stocked, and running smoothly on a day-to-day basis.
• Vendor Oversight: Manage relationships with office vendors (cleaning, maintenance, food & beverage, security) and ensure high standards.
• Event Planning: Plan and execute in-office events, team lunches, and celebrations, including catering setup and takedown.
• People Operations Support: Support onboarding and offboarding, including HR system workflows, background checks, and I-9s.

The Must-Haves
• Background: Entry-Level. Core domain knowledge in office administration, hospitality, or human resources/recruiting settings.
• Experience: 1+ year of experience in office administration, hospitality, or recruiting/human resources. Startup environment experience is also valued.
• Skills: Excellent verbal and written communication, deep attention to detail, ability to multitask and shift gears quickly, a calm and positive attitude, and a curious, learning-oriented mindset.
• Bonus: Experience with Recruiting ATS platforms (e.g., Greenhouse, Ashby) and HRIS tools (e.g., Rippling, Workday), and proficiency using AI tools like Claude or Chat GPT.