Staff Accountant – Billing & Collections

Job Description

Staff Accountant | East of Collins

The Tone:
This is a full-time role at East of Collins Expediting, located in Sunny Isles Beach, FL. East of Collins Expediting helps clients navigate processes like permitting and project documentation, enabling successful project completion in areas such as construction, real estate, and engineering. This role is vital for maintaining the company’s financial health, as it directly influences cash flow, ensures accurate client billing, and contributes to overall financial performance within a collaborative finance department.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Sunny Isles, FL
• Pay: $60000–$75000 yearly
• Team: Reports to the Corporate Controller as part of the finance department
• Mission: Owns the invoicing process from start to finish, ensuring accuracy and efficient collections to maintain healthy cash flow.
• Tech Stack: Zoho Books, QuickBooks, Zoho CRM, Microsoft Excel

What You’ll Actually Do
• Billing: Manage the entire client invoicing process, from preparing and issuing high-volume invoices accurately to processing revisions and maintaining organized records.
• Receivables: Oversee the full Accounts Receivable cycle, including monitoring aging reports, applying payments, executing proactive collection efforts, and documenting client communications.
• Accounting: Record daily banking and credit card activity, maintain accurate financial records, and assist with account reconciliations and compliance with company accounting policies.
• Month-End Close: Perform monthly bank reconciliations, reconcile Accounts Receivable subledgers, record payroll journal entries, and support general month-end closing activities.
• Client Service: Serve as the primary accounting contact for client billing inquiries, investigating and resolving discrepancies while fostering positive client relationships.

The Must-Haves
• Background: Bachelor’s degree in Accounting, Finance, or a related field, along with a strong understanding of Generally Accepted Accounting Principles (GAAP).
• Experience: 2+ years of experience in Accounts Receivable, Billing, Invoicing, and Collections, including managing high-volume invoicing.
• Skills: Proficiency with accounting software like Zoho Books or QuickBooks, advanced Microsoft Excel skills, exceptional attention to detail, and strong analytical abilities.
• Bonus: Experience in construction, real estate, engineering, architecture, permitting, or professional services; experience using CRM systems such as Zoho CRM.