Special Education Administrative Assistant

Job Description

Level III Special Education Office Assistant for Clear Springs and Scenic Heights Elementary, 6 hours per day, 184 days per year | Minnetonka Public Schools

The Tone:
This is an Office Assistant position for Minnetonka Public Schools, supporting Clear Springs Elementary and Scenic Heights Elementary in Minnetonka, MN. The school district provides comprehensive public education services to its community. This role is crucial for ensuring the accurate tracking, processing, and communication of vital special education information, supporting staff in meeting compliance deadlines and facilitating essential services for students.

The TL;DR
• Role: Level III Special Education Office Assistant
• Type: Part-time
• Location: In-person, Minnetonka, MN
• Pay: $25.41 hourly
• Team: Supports special education staff at Clear Springs Elementary and Scenic Heights Elementary.
• Mission: To provide administrative support to special education staff, ensuring compliance with state mandates and efficient management of student data and documentation across two elementary schools.
• Tech Stack: Windows/Microsoft Office Word, EasyIEP, Microsoft Outlook, Skyward Student and Financial, Microsoft Access, Microsoft Excel, SpEd Forms.

What You’ll Actually Do
• Compliance Tracking: Track due dates for Individual Education Plans (IEP) and Evaluation Reports (ERs), keeping special education staff informed of timelines and maintaining a comprehensive master calendar.
• Data Management: Maintain the current year’s special education caseload, tracking and compiling data to comply with state-mandated requirements, including assisting with December 1 Child Count deadlines.
• Document Processing: Process and disseminate necessary forms and paperwork for student re-evaluations and Individual Education Plan (IEP) meetings.
• Meeting Coordination: Schedule special education meetings efficiently using Microsoft Outlook for various stakeholders.
• Information Dissemination: Communicate effectively by phone, in person, or in writing with school and District personnel, students, parents, and the general public.

The Must-Haves
• Background: Proven administrative support background, specifically within specialized education environments.
• Experience: Demonstrated proficiency with Windows/Microsoft Office Word, EasyIEP, Microsoft Outlook, Skyward Student and Financial, Microsoft Access, and Microsoft Excel; minimum word processing speed of 50 wpm.
• Skills: Excellent organizational and record-keeping abilities; strong attention to detail and ability to meet deadlines; effective communication and interpersonal skills, including maintaining confidentiality and positive human relations.