Research Project Coordinator

Job Description

Project Coordinator – Clinical Trials Office | Tufts Medicine

The Tone:
This is a full-time role at Tufts Medicine, focused on supporting research and development, innovation, and improvement of products and processes, particularly within clinical research. Tufts Medicine is dedicated to performing basic, translational, and clinical research towards solving specific problems for the community. This position is vital for ensuring high-quality, multi-directional communications and providing comprehensive project management and administrative assistance to key research stakeholders. The role directly contributes to the smooth execution and awareness of clinical trials and research initiatives.

The TL;DR
• Role: Full Time
• Type: Full-time
• Pay: $51281–$64096 yearly
• Team: Coordinates between administrative staff, fellows, faculty, and external colleagues, reporting to the Research Sponsor and Executive Director.
• Mission: Ensures seamless communication and administrative support across research stakeholders to facilitate the development and execution of clinical trials and research initiatives.

What You’ll Actually Do
• Project Management: Develop and manage project plans and timelines related to research activities, actively following up on action items to ensure deadlines are met and progress toward milestones.
• Meeting and Event Coordination: Create agendas, summaries, and track action items for committee meetings, and coordinate seminars and special events, including budget management, guest itineraries, and event schedules.
• Communication and Marketing: Compile and curate content for communications, maintain social outlets, prepare marketing materials, and draft and publish content for the Executive Director in coordination with marketing and public relations teams.
• Research Oversight Support: Organize and maintain lists of active IRB protocols to understand the research landscape, enhance enrollment, and create additional awareness of studies.
• Administrative Support: Prioritize meetings, resolve calendar conflicts for the Research Sponsor, prepare reports and presentations, maintain files and cost tracking spreadsheets, and arrange national and international travel.

The Must-Haves
• Background: A professional individual contributor role requiring a Bachelor’s degree.
• Experience: Two years of related experience.
• Skills: Demonstrated experience in project management and successfully planning and organizing events; excellent interpersonal, customer service, and organizational skills; ability to multitask with meticulous attention to detail.
• Bonus: Prior experience in academic or medical research.