Remote Workforce Scheduling Coordinator

Job Description

Remote Workforce Scheduling Coordinator | Talentoma

The Tone:
This is a fully remote role at Talentoma, focusing on critical workforce scheduling. Talentoma operates as a company that manages and coordinates a remote workforce, requiring meticulous organization to ensure smooth daily operations. This role is crucial for ensuring efficient daily operations by maintaining accurate schedules, coordinating staffing needs, and communicating changes across various teams. The Remote Workforce Scheduling Coordinator’s efforts directly support employee productivity and operational continuity within a distributed environment.

The TL;DR
• Role: Early Career
• Type: Flexible
• Location: Remote
• Pay: $6000–$6700 monthly
• Mission: This person is responsible for organizing employee schedules, staffing coverage, and workforce assignments to support efficient daily operations.
• Tech Stack: scheduling software, spreadsheets, calendars, digital platforms

What You’ll Actually Do
• Schedule Management: Maintain accurate employee schedules, shift assignments, and comprehensive workforce calendars.
• Coverage Monitoring: Proactively monitor staffing levels across teams to identify and address potential coverage gaps effectively.
• Change Communication: Communicate all schedule changes, critical updates, and necessary adjustments clearly to employees and supervisors.
• Conflict Resolution: Follow up on scheduling conflicts and actively coordinate solutions for any unresolved coverage needs.
• Record Keeping: Track all schedule changes, absences, and coverage updates, maintaining accurate workforce scheduling records and documentation within company systems.

The Must-Haves
• Background: Career level: Early-Level. Possessing core domain knowledge in scheduling, coordination, and organizational practices is essential for this role.
• Experience: Prior experience in scheduling, workforce coordination, administrative, or operations roles is preferred, demonstrating an understanding of relevant processes.
• Skills:
• Scheduling & Organization: Demonstrated strong scheduling, coordination, and organizational skills are fundamental.
• Attention to Detail: Possess excellent attention to detail, crucial for accurately managing complex employee schedules and data.
• Adaptability: Ability to effectively manage changing priorities and respond to time-sensitive requests.
• Communication: Strong written and verbal communication skills are necessary for clear interactions with employees and supervisors.
• Technical Proficiency: Comfortable and proficient in using scheduling software, spreadsheets, calendars, and other digital platforms.
• Bonus: Reliable internet connection and a secure home workspace are required to successfully perform this fully remote role.