Program Support Assistant

Job Description

SCHOOL CLK | Orange County Public Schools

The Tone:
This is an entry-level clerical role at Orange County Public Schools, located in Orlando, FL. This position is integral to the smooth daily functioning of various school programs, providing essential support to faculty, staff, and administration. The role ensures efficient program administration by handling daily attendance, managing student placements, and maintaining organized work environments. This contributes directly to the effective delivery of educational support services within the school district.

The TL;DR
• Role: Early Career
• Location: In-person, Orlando, FL

• Mission: To perform school-based duties assisting in the administration of special school programs, supporting faculty and staff, and providing general office support.
• Tech Stack: database, spreadsheet, laminator, copy machine, poster maker

What You’ll Actually Do
• Coordinate special academic programs: Assist with the assessment and coordination of various special academic programs, including picking up students, organizing groups for testing, and assisting with new student placements.
• Support student attendance and documentation: Help teachers with daily attendance in both special academic programs and regular classrooms, prepare referrals and accompanying documentation, and manage home visit forms.
• Manage student data and resources: Enter assessment data into a database and spreadsheet, prepare student assessment folders, organize them into groups, and manage material inventory.
• Provide general administrative assistance: Respond to inquiries, answer telephones, provide information, assist with faculty meetings, order supplies, make copies, and check for attendance entry and withdrawal updates.
• Maintain program facilities: Assist with the daily upkeep of designated special program rooms and facilities, ensure working areas are organized and neat, and monitor designated areas as required.

The Must-Haves
• Background: High school diploma or GED, demonstrating an entry-level clerical capacity.
• Experience: Up to six months of previous experience and/or training in office work, or an equivalent combination of related education, training, and experience.
• Skills: Data compilation and transcription, basic mathematical aptitude (addition, subtraction, multiplication, division), operation of standard office equipment, effective verbal communication, and functional reasoning to follow detailed instructions.
• Bonus: A commitment to staying current on relevant technology used by Orange County Public Schools, including attending district-supported training to maintain required skill levels.