Payroll Intern
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Job Description
About Legence
Legence (https://www.wearelegence.com/) is North America’s leading, integrated provider of energy efficiency and sustainability solutions for the built environment. As a Blackstone Portfolio Company, Legence focuses on improving building performance, making spaces healthier and more sustainable. Their core mission is to help clients decrease operating costs, reduce carbon emissions, and enhance occupant well-being and productivity.
They offer a comprehensive suite of Stackable Solutions™ across the entire building lifecycle, from advisory services and design to construction and ongoing maintenance. With over a century of experience, Legence implements high-performing projects with unmatched outcomes, serving industry leaders in mission-critical and other essential sectors such as data centers, semiconductors, life sciences, healthcare, and education. Legence is committed to being an equal opportunity employer.
About the Job: Payroll Intern
Position Overview:
Legence is seeking a motivated and detail-oriented Payroll Intern. This role offers hands-on experience in payroll operations, with a specific focus on compiling and submitting union reports and certified payroll reports. A key aspect of the role will be identifying opportunities to enhance efficiency through automation or process improvement. This is an excellent opportunity for individuals looking to build skills in payroll management and contribute to a dynamic and collaborative team.
Key Responsibilities:
• Union Report Management:
• Compile and submit accurate union reports in compliance with deadlines and union agreements.
• Ensure proper documentation and record-keeping for all union-related payroll activities.
• Certified Payroll Reporting:
• Prepare and submit certified payroll reports in accordance with applicable regulations and project requirements.
• Verify compliance with prevailing wage laws and other relevant standards.
• Process Improvement and Automation:
• Analyze existing payroll reporting processes to identify inefficiencies and areas for improvement.
• Collaborate with team members to develop and implement automated solutions to streamline report submissions.
• Research and recommend tools, software, or systems to enhance payroll reporting workflows.
• Data Accuracy and Compliance:
• Ensure all payroll data is accurate, complete, and compliant with federal, state, and local regulations.
• Address discrepancies or errors in payroll reports promptly and professionally.
• Collaboration and Communication:
• Work closely with the payroll team and other departments to gather necessary information for reports.
• Communicate effectively with external stakeholders, including unions and project representatives, as needed.
• Learning and Development:
• Participate in training and development opportunities to enhance knowledge and skills in payroll and compliance.
Qualifications:
• Currently pursuing a degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
• Strong attention to detail and the ability to manage multiple tasks with accuracy.
• Proficiency in Microsoft Excel and other data management tools; familiarity with payroll software is a plus.
• Analytical mindset with a willingness to learn and adapt to new systems and processes.
• Excellent communication and organizational skills.
• Interest in payroll operations, compliance, and process improvement.
Preferred Skills:
• Experience or coursework related to payroll, accounting, or data analysis.
• Familiarity with automation tools (e.g., macros, scripts, or specialized software).
Benefits:
• Gain valuable experience in payroll operations and compliance.
• Opportunity to work on meaningful projects that impact organizational efficiency.
• Mentorship and guidance from experienced payroll professionals.
• Flexible schedule to accommodate academic commitments.
Additional Benefits Overview (for employees, likely applicable to interns if full-time):
• Health & Welfare: Medical, dental, vision, prescription drug benefits, company-paid short-term and long-term disability, basic group life and AD&D, and mental wellness support through Spring Health.
• Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave.
• Financial Benefits: 401(k) retirement savings plan.
The position is an Hourly Internship with no travel required.
