Payroll Clerk I

Job Description

Job Title: Payroll Clerk I

Job Summary

The Payroll Clerk I holds a crucial position within the payroll department, primarily responsible for assisting in the implementation of robust payroll and time-reporting procedures. This role demands meticulous attention to detail to ensure full compliance with all departmental and company policies, internal controls, and relevant government regulations. A core function involves guaranteeing accurate and timely payroll processing, specifically adhering to union agreements. The incumbent is expected to foster outstanding employee relations at all times and maintain a professional appearance. This role also encompasses various other duties assigned to support the efficient operation of the payroll function.

Key Responsibilities

• Ensures rigorous compliance with all department and company policies, procedures, internal controls, and government regulations.
• Assists significantly in the implementation and refinement of payroll and time-reporting procedures to enhance efficiency and accuracy.
• Guarantees the timely and accurate payment of employees, adhering to union agreements where applicable, and ensures the timely remittance of taxes.
• Monitors and audits payroll data input and payroll runs meticulously to identify and rectify any discrepancies.
• Reviews all requests for disbursement, verifying proper authenticity and complete documentation before processing.
• Designs and develops payroll forms to streamline processes and improve data collection.
• Actively participates in the annual payroll budgeting process, providing valuable input and support.

Job Requirements

Education & Experience

• Must be at least 18 years old.
• Possess a high school diploma or equivalent.
• A minimum of two (2) years of related work experience in payroll or a similar administrative field.
• Ability to obtain the appropriate license pursuant to the New York State Lottery regulations.

Required Skills & Technical Proficiencies

• Must have ADP Workforce Now experience.
• Proficient Excel experience required, including the ability to read and understand complex spreadsheets.
• Excellent math aptitude is essential for accurate calculations and data analysis.
• Strong ability to make sound decisions and formulate clear ideas.
• Excellent communication skills to articulate ideas effectively and interact with employees.

Physical and Mental Demands

• Ability to sit for extended periods of time.
• Ability to work long hours as needed, especially during peak payroll cycles.
• Capacity to handle detailed work and manage multiple tasks effectively under pressure.