Part-Time Administrative Assistant

Job Description

Part-Time Administrative Assistant | American Lamb Board

The Tone:
This is a part-time role at the American Lamb Board, located in Greenwood Village, CO. The American Lamb Board is a nonprofit organization dedicated to representing sheep farmers and ranchers across the United States, working to increase awareness and drive demand for high-quality American lamb products. This administrative assistant role is crucial for providing direct support to the marketing, finance, and industry outreach initiatives, directly contributing to the organization’s mission. The workplace offers a flexible schedule and a laid-back, collaborative atmosphere within a small team.

The TL;DR
• Role: Part Time
• Type: Part-time
• Location: Greenwood Village, CO
• Pay: $26 hourly
• Team: Small, collaborative team comprising 3 full-time and 2 part-time employees.
• Mission: This person will provide essential support across marketing, finance, and industry outreach to enhance the organization’s operations and mission.
• Tech Stack: Microsoft Office Suite, Excel

What You’ll Actually Do
• Marketing Asset Management: Organize and manage a comprehensive library of recipes, photos, and marketing graphics, and update the American lamb retailers database.
• Promotional & Event Support: Provide dedicated assistance to the Marketing Manager with event logistics and various promotional efforts.
• Industry Program Coordination: Coordinate efficient shipments for promotional materials, maintain inventory, and track the progress of a significant grant program involving 150 sheep producers.
• Financial Administration: Maintain compliance databases, accurate account records, handle delinquency correspondence, generate invoices based on slaughter reports and auction data, and track all payments.
• Executive & Audit Assistance: Assist the Executive Director and CFO with critical tasks such as delinquency tracking, preparation for audits, and monthly financial reporting.
• General Office Operations: Order and manage office supplies and equipment, answer incoming phone calls, and support staff with meeting coordination, mailings, and travel arrangements.

The Must-Haves
• Background: Ability to provide robust administrative support within a nonprofit organization focused on agricultural promotion.
• Experience: Proficiency in Microsoft Office Suite, with a particular emphasis on advanced Excel skills, and experience with database and record management.
• Skills: Demonstrated strong organizational abilities, effective problem-solving capabilities, excellent customer service, strong interpersonal communication skills, and a proven ability to work independently with minimal supervision.
• Bonus: Potential to transition to a full-time position for the right candidate.