Office Assistant

Job Description

Office Assistant | D.R. Horton

The Tone:
This is an early career role at D.R. Horton, located in-person, supporting the largest homebuilder in the U.S. D.R. Horton builds high-quality homes for entry-level and first-time move-up markets, and also provides mortgage financing and title services. This role is crucial for maintaining the smooth day-to-day operations of the office and providing essential administrative support to the Division President and the broader management team. The Office Assistant ensures efficiency and organization, contributing directly to the company’s professional environment and success.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person

• Mission: Maintain day-to-day office operations and provide comprehensive administrative support to the Division President and management team.
• Tech Stack: MS Office, email, PowerPoint, Outlook (contacts/calendars), DRH applications

What You’ll Actually Do
• Reception & Communication: Manage all reception and telephone duties, including greeting guests, sorting and distributing mail, and signing for packages.
• Office Infrastructure Management: Troubleshoot office machinery issues, arrange for necessary maintenance, and act as a liaison with property management for office upkeep.
• Executive Administrative Support: Provide administrative assistance to the Division President, including creating correspondence, managing schedules, and updating contacts and calendars.
• Office Resource Management: Oversee the ordering and stocking of office supplies, and maintain essential office services and accounts like coffee, water, UPS, and FedEx.
• Event and Travel Coordination: Schedule and organize meetings, division dinners, and events, while also coordinating travel arrangements such as flights, hotels, and rental cars for the management team.

The Must-Haves
• Background: High school diploma or general education degree (GED).
• Experience: One to two years of related experience and/or training, with proficiency in MS Office, email, and PowerPoint.
• Skills: Possess superb interpersonal, written, and verbal communication skills; ability to handle confidential or sensitive information with discretion; capable of managing multiple responsibilities with attention to detail; comfortable with multi-tasking and prioritizing deadlines.
• Bonus: Associate degree or equivalent from a two-year college or technical school.