Candidate
Employer
Office Accounting Clerk
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Job Description
Accounting Office Clerk | Ultimate Staffing
The Tone:
This is a full-time role at Ultimate Staffing, located in Pasadena, CA. Ultimate Staffing provides comprehensive staffing solutions, and this position supports a client’s growing team. This role is crucial for ensuring efficient day-to-day accounting operations and maintaining a well-organized office environment, directly contributing to the team’s productivity and customer service.
The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Pasadena, CA
• Mission: This person maintains accurate financial and administrative records while supporting daily office operations.
• Tech Stack: Microsoft Office, Excel, Outlook, Word, QuickBooks, Sage, similar platforms
What You’ll Actually Do
• Accounting Support: Process accounts payable and accounts receivable transactions and assist with invoice preparation.
• Financial Data Management: Enter financial data into accounting systems and support account reconciliation and monthly reporting.
• Office Communications: Answer and direct incoming phone calls professionally and greet visitors to the office.
• Office Organization: Manage incoming and outgoing mail, maintain office supplies, and coordinate vendor orders.
• Administrative Assistance: Support document preparation, scanning, filing, data entry, and various administrative projects.
The Must-Haves
• Background: Entry-Level. High school diploma or equivalent, with foundational understanding in accounting, business administration, or finance.
• Experience: Proficiency with Microsoft Office suite, particularly Excel, Outlook, and Word, is required.
• Skills: Strong attention to detail, excellent organizational skills, effective written and verbal communication, and the ability to manage multiple priorities and meet deadlines.
• Bonus: Associate degree or coursework in Accounting, Business Administration, Finance, or a related field. 1-3 years of accounting, bookkeeping, administrative, or office support experience. Experience using accounting software such as QuickBooks, Sage, or similar platforms.
