Legal Administrative Assistant – High-Volume Litigation

Job Description

Legal Administrative Assistant | The Dennis Law Firm

The Tone:
The Dennis Law Firm is built on a profound commitment to client success, serving as a beacon of hope for those seeking justice and working to eradicate injustice across America. This Legal Administrative Assistant position is crucial for our mission-driven organization, directly impacting the lives of clients through meticulous administrative support. You will play a vital role in managing the logistical aspects of litigation, ensuring attorneys and paralegals can relentlessly pursue justice for every case. Your work will directly contribute to the firm’s overarching goal of impacting 100 million lives for the good, using the law as its beacon.

The TL;DR
• Role: Early Career
• Mission: This person manages the administrative and logistical needs of a high-volume litigation team to ensure justice is delivered and lives are impacted.
• Tech Stack: Microsoft Word, Excel, Outlook

What You’ll Actually Do
• Relentless Advocacy: Proactively manage the complex logistics of obtaining medical records, tracking Medicare information, and collecting all necessary evidence, relentlessly pursuing these until they are securely in hand.
• Excellence in Organization: Maintain and organize pleadings, discovery indexes, and comprehensive case files with surgical precision, ensuring that attorneys are fully equipped with perfectly structured exhibits and briefs for court appearances.
• Professional Communication: Act as a primary and compassionate point of contact for clients and witnesses, meticulously scheduling depositions and meetings to reassure individuals they are consistently in the best hands.
• Accountability in Deadlines: Manage the firm’s master calendar with unwavering diligence, ensuring all court hearings and critical filing deadlines are met promptly and without any margin for error.
• Strategic Support: Draft and proofread essential legal correspondence and pleadings with exceptional attention to detail, while also implementing and improving administrative processes to enhance workflow efficiency and impact more lives daily.

The Must-Haves
• Background: Requires a high school diploma or GED, demonstrating a foundational commitment to professional development.
• Experience: Proven capability to perform effectively within a high-pressure environment and manage heavy caseloads, all while maintaining a compassionate approach toward client needs.
• Skills: Demonstrated mastery of Microsoft Word, Excel, and Outlook, alongside exceptional written and verbal communication skills, critical thinking, and the ability to organize with surgical precision and unwavering attention to detail.
• Bonus: An Associate’s or Bachelor’s degree is highly preferred, indicating a commitment to advanced education and professional readiness.