Jr. Staff Accountant

Job Description

Jr. Staff Accountant | Fitzco

The Tone:
This is a full-time role at Fitzco, located in Atlanta, GA, requiring a hybrid presence in the office on Tuesdays and Thursdays each week. Fitzco is described as hungry, curious, growing, and never satisfied, operating as a fully-integrated agency combining advertising, strategic planning, media, digital, social, creative technology, performance marketing, and design capabilities. The agency emphasizes its integrated team approach, ensuring media, strategy, and creative work together seamlessly to help clients sell more things to more people. This role is crucial for supporting the agency’s day-to-day financial operations by specifically managing essential functions within Accounts Receivable and Accounts Payable. The Jr. Staff Accountant plays a critical part in maintaining relationships with external partners, including freelancers, creative contractors, and media vendors, contributing directly to Fitzco’s ongoing evolution and growth.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid, Atlanta, GA

• Mission: This person ensures accurate financial processing and maintains strong relationships with external partners by managing Accounts Receivable and Accounts Payable functions for the agency.
• Tech Stack: NetSuite, Prisma (or similar media buying/billing software), Microsoft Excel (VLOOKUPs, pivot tables)

What You’ll Actually Do
• Accounts Payable & Receivable Management: Manage the day-to-day Accounts Payable and Accounts Receivable pipelines, ensuring accurate coding, precise invoice entry, timely client billing, and diligent payment collection. This includes opening jobs as needed and processing cash receipts.
• Vendor & Contractor Billing Oversight: Set up new vendors and oversee the complete end-to-end billing workflows for freelance talent, creative contractors, and third-party production and media vendors.
• Media & Production Reconciliations: Work closely and collaboratively with account and production teams to clear client-related billing, accurately track expense authorizations, and meticulously reconcile vendor statements.
• General Ledger & Month-End Support: Assist in month-end closing procedures by preparing necessary journal entries and compiling key supporting documents essential for comprehensive financial reporting.
• Administrative & Reporting Duties: Maintain impeccable digital filing systems for all invoices, contracts, tax documents (W-9s), and payment records. This also includes managing and responding to messages from Accounting, Remits, and Vendor Outlook mailbox accounts, and contributing to various reports such as Media QA Reports, Expense Reports, and Client & Agency reporting.

The Must-Haves
• Background: Entry-Level. Direct knowledge of Accounts Receivable (AR) and Accounts Payable (AP) functions within a professional setting.
• Experience: 2–3 years of direct, hands-on experience in Accounts Receivable (AR) and Accounts Payable (AP).
• Skills: Strong proficiency in Microsoft Excel (including VLOOKUPs and pivot tables), exceptional organization, high attention to detail (catching discrepancies others miss), and excellent professional communication skills.
• Bonus: Previous experience working within an Advertising, Marketing, or Creative Agency setting; prior experience using NetSuite; experience with Prisma or similar media buying/billing software.