HR Intern

Job Description

About Company

Agora Data is the company offering this HR Intern position. While the description doesn’t detail Agora Data’s specific industry or operations, it indicates a focus on maintaining and improving its internal Human Resources functions and company culture. The company seeks to enhance its HR operations through structured projects and employee engagement initiatives.

Job Description, Detailed

Job Title: HR Intern

Job Summary:
Agora Data is seeking a detail-oriented and motivated HR Intern to support high-priority Human Resources projects. This internship provides hands-on experience in HR compliance, documentation, and employee engagement, directly contributing to improvements in HR operations and company culture. The intern will work closely with a Senior HR Generalist on project-based work designed to have a measurable and lasting impact on the organization.

Key Responsibilities (What You’ll Do):

1. Personnel File Digitization:
• Scan, organize, and securely upload physical paper personnel files into the HRIS (Human Resources Information System).
• Apply correct file naming conventions to ensure consistency and easy retrieval.
• Maintain a tracking log to monitor progress and identify outstanding items.
• Identify and flag incomplete files or missing documents for subsequent follow-up.
• Ensure all digitized files meet Personal Identifiable Information (PPI) and compliance requirements.

2. Policies & Procedures – Handbook Update:
• Assist in reviewing and updating specific sections of the employee handbook to align with current company policies and procedures.
• Format content according to approved HR templates to ensure consistency in presentation.
• Organize and store the finalized handbook documents in the designated HR policy library.
• Support version control processes by appropriately archiving older versions of documents.

3. Employee Engagement – Primary Focus:
• Assist in the planning and execution of employee engagement initiatives that align with Agora Data’s culture and values. Examples include recognition programs, pulse surveys, and team-building activities.
• Draft internal communications to effectively promote engagement programs to employees.
• Track participation in engagement activities, collect feedback from employees, and summarize results for HR leadership.
• Suggest improvements or new ideas based on survey data or participation rates.

4. Event Support – Supplemental Focus:
• Help coordinate smaller company events, which may involve ordering supplies, communicating with vendors, and tracking RSVPs.
• Prepare necessary materials and assist with day-of event setup and logistics.

Additional Responsibilities:

• Support HR compliance audits, including those related to I-9 forms, benefits administration, and personnel records.
• Assist with general HR administrative tasks as assigned.
• Maintain the utmost confidentiality of all employee and company information.

Candidate Requirements (Are you A Fit? / What You Need):

• Currently pursuing a degree in Human Resources, Business Administration, or a related field.
• Possess strong attention to detail and excellent organizational skills.
• Demonstrate excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite applications, including Excel, Word, and PowerPoint.
• Ability to work independently with minimal supervision.
• A genuine interest in building a career in Human Resources.

Physical Requirements:

• Ability to sit for long periods of time.
• Ability to stare at a computer screen for extended periods of time.

What You’ll Gain:

• Practical, hands-on HR experience across key areas such as compliance, documentation, and employee engagement.
• Exposure to HRIS systems and various compliance requirements relevant to human resources.
• Development of skills in project planning, execution, and reporting.
• Opportunities to contribute ideas that can directly impact employee experience and company culture.