Financial Specialist – Clinical Research Financial Management

Job Description

Fiscal & Business Analyst I | University of South Florida

The Tone:
This is a full-time role at the University of South Florida, located in Tampa, FL. The University of South Florida is a top-ranked research institution dedicated to cultivating a talented, engaged, and driven workforce. This role is crucial for safeguarding the University’s financial assets by accurately managing payment reconciliations, sponsor billing, and accounts receivable within the clinical research financial management division.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Tampa, FL
• Team: OCR Financial Management division
• Mission: Owns the accurate financial management, billing, and collections for clinical research sponsors, ensuring compliance and safeguarding university assets.
• Tech Stack: VELOS, FAST, Box, Greenphire ClinCard

What You’ll Actually Do
• Payment Reconciliation: Reconcile and apply payments in VELOS, understanding contractual budget allocations and payment milestones, and resolving data discrepancies with sponsors and coordinators.
• Sponsor Billing: Manage monthly sponsor billing by running reports, issuing invoices for contractual items, handling disputes, and coordinating amendments when necessary.
• Financial Compliance: Interpret and apply University, State, and Federal financial regulations to safeguard assets, and assist with managing the OCR Financial Management email box by independently answering inquiries.
• Accounts Receivable: Oversee accounts receivable and collections by regularly reviewing outstanding receivables in VELOS, contacting sponsors, and posting Dummy interfaces in FAST to maintain accuracy.
• Milestone Management: Set up and maintain admin calendars in VELOS for triggering receivables and payables based on contractual budgets, ensuring timely milestone achievement and compliance with study teams.

The Must-Haves
• Background: Bachelor’s degree in Accounting, Finance, Business Administration, or a directly related field; or a Bachelor’s degree in any field with relevant fiscal knowledge; or extensive fiscal related work experience.
• Experience: 0-2 years of fiscal related work experience with a Bachelor’s degree in a directly related field; or two years of fiscal related work experience with any Bachelor’s degree; or four years of fiscal related work experience.
• Skills: Analytical thinking, problem-solving, effective communication, excellent customer service, knowledge of accounting, and reconciliation of multiple accounts.