Executive Assistant

Job Description

Executive Assistant | Thomson Reuters

The Tone:
This is a full-time role at Thomson Reuters, offering a hybrid working environment. Thomson Reuters provides trusted content and technology to professionals across legal, tax, accounting, compliance, government, and media. This role supports senior leaders, enabling business efficiency and smooth daily operations by providing high-level administrative and operational support. The Executive Assistant serves as a trusted partner, ensuring seamless execution and effective prioritization in a demanding professional setting.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Hybrid – Mexico City, Distrito Federal, Mexico

• Mission: Provide high-level administrative and operational support to senior leaders, ensuring business efficiency and seamless daily execution.
• Tech Stack: Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams), SharePoint, OneDrive, Artificial Intelligence (AI) tools (Microsoft Copilot, ChatGPT).

What You’ll Actually Do
• Executive Support: Serve as a trusted partner by managing complex calendars, coordinating diverse meetings, screening communications, and proactively anticipating the needs of senior leaders.
• Travel Coordination: Arrange comprehensive domestic and international travel logistics, including flights, accommodations, transportation, visas, and detailed itineraries.
• Document Management: Prepare, meticulously edit, and format confidential documents, reports, correspondence, and executive-level presentations, while maintaining organized records and ensuring data confidentiality.
• Event Planning: Coordinate a variety of conferences, team events, town halls, offsites, and client meetings, encompassing logistics, vendor management, participant communications, and materials preparation.
• Efficiency Enhancement: Identify opportunities to improve workflows, increase administrative efficiency, and enhance processes, including utilizing Artificial Intelligence (AI) tools and digital productivity solutions for day-to-day business operations.

The Must-Haves
• Background: 3+ years of progressive administrative experience, specifically supporting senior leaders or executives in a professional environment. A degree in Business Administration, Communications, Executive Assistant Studies, or a related field is required, or equivalent professional experience.
• Experience: Demonstrated ability to effectively manage complex calendars, extensive travel arrangements, diverse meetings, and high-level executive priorities. This includes proven experience coordinating projects, tracking deliverables, facilitating timely follow-ups, and escalating risks when appropriate.
• Skills: Advanced English proficiency (written and verbal) is essential for confident communication and documentation with global stakeholders. Strong proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams. Exceptional organizational skills paired with strong attention to detail and an unwavering commitment to accuracy. A highly proactive mindset with the ability to anticipate needs, solve problems independently, and take initiative. Strong interpersonal and communication skills for professional interaction at all organizational levels, alongside proven ability to handle confidential information with discretion and sound judgment. Strong internet research and information-gathering abilities.
• Bonus: Experience supporting executives within a global or multinational organization. Familiarity with expense management systems, travel platforms, and procurement processes. Experience with SharePoint, OneDrive, and other collaboration tools. Previous experience coordinating large-scale events, conferences, or company-wide initiatives. A track record of mentoring or training administrative professionals and driving process improvements. Demonstrated interest in and comfort with using Artificial Intelligence (AI) tools, such as Microsoft Copilot or ChatGPT, to enhance productivity and streamline administrative processes.