Entry-Level Payroll Specialist

Job Description

Payroll Specialist | Careerscape

The Tone:
This is a fully remote, entry-level Payroll Specialist role, supporting a client of Careerscape, located anywhere within the United States. Careerscape operates as a staffing and recruiting firm, dedicated to connecting skilled professionals with employers across various sectors, including finance, accounting, human resources, operations, administration, and business services. This specific role is vital for the client’s operations, focusing on the accurate and timely processing of payroll, meticulous maintenance of payroll records, and strict adherence to payroll policies and procedures. It presents a significant opportunity for individuals who are detail-oriented and organized to develop a career foundation in payroll, finance, accounting, or human resources.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Remote, United States
• Pay: $75000–$95000 yearly
• Team: Works closely with payroll, HR, and finance departments
• Mission: Process payroll accurately and maintain confidential employee compensation records to ensure timely and compliant payments.
• Tech Stack: Microsoft Office, Google Workspace

What You’ll Actually Do
• Administer: Process employee payroll accurately and on schedule, ensuring all compensation activities are completed promptly.
• Manage Data: Maintain comprehensive payroll records and update employee information within systems.
• Verify and Reconcile: Review employee timesheets, verify deductions and adjustments, and reconcile payroll data to identify and resolve discrepancies.
• Support Employees and Compliance: Respond to employee payroll inquiries and assist with payroll tax documentation and reporting to ensure policy adherence.
• Collaborate and Assist: Coordinate regularly with HR and finance departments, support payroll audits, and contribute to special projects as needed.

The Must-Haves
• Background: This is an entry-level role. A high school diploma or equivalent is required. An Associate’s or Bachelor’s degree is preferred for candidates interested in building a career in payroll, finance, accounting, or human resources.
• Experience: Candidates should have 0-2 years of experience in payroll, finance, accounting, administration, customer service, or other support roles.
• Skills: Strong attention to detail and accuracy are essential for processing payroll. Candidates must possess excellent organizational and time management skills, along with strong written and verbal communication abilities. Comfort working with numbers and confidential information, coupled with the ability to manage multiple priorities effectively, is also required. A professional, dependable, and results-oriented mindset is key.
• Bonus: Experience in administrative or office support roles is beneficial. Exposure to payroll or accounting processes, familiarity with payroll or HRIS software, and proficiency with Excel for data entry are all considered valuable.