Cash Application & Accounts Receivable Reconciliation Specialist

Job Description

Cash Application Specialist | Russell Tobin

The Tone:
This is a 12-month W2 contract role at Russell Tobin, located fully remotely. Russell Tobin is supporting a confidential high-growth technology company that requires a specialist to manage its high-volume customer payment processes. This role is crucial for ensuring the accurate application of cash, meticulous reconciliation of customer accounts, and maintaining the integrity of accounts receivable records. The successful candidate will directly contribute to timely and accurate month-end and quarter-end close processes.

The TL;DR
• Role: Contract
• Type: 12-Month W2 Contract
• Location: Fully Remote, United States
• Pay: $55–$70 hourly
• Team: Finance team
• Mission: Owns processing customer payments, applying cash, and reconciling accounts receivable to ensure accuracy and timely financial closes.
• Tech Stack: Workday, NetSuite, SAP (or similar ERPs), Tesorio, HighRadius, Stuut (or similar automation platforms), Microsoft Excel

What You’ll Actually Do
• Payment Processing: Process high-volume customer payments from various channels and apply cash accurately to open invoices within the ERP system.
• Account Reconciliation: Perform detailed account-by-account reconciliations between internal systems and external sources, investigating and resolving variances.
• Dispute Management: Research and resolve billing disputes and payment application issues, processing necessary adjustments and refunds with proper documentation.
• Reporting & Analysis: Prepare daily and weekly reports on cash application and payment reconciliation, analyzing trends and identifying process improvement opportunities.
• System Management: Serve as a power user of the ERP system for cash application, identifying optimization opportunities and supporting automation tool implementations.

The Must-Haves
• Background: Specialist-level professional with 4+ years in accounts receivable, cash application, payment processing, or account reconciliation.
• Experience: 4+ years of experience, preferably in a fast-growth SaaS, technology, or high-volume transaction environment, with strong command of ERP systems like Workday, NetSuite, or SAP.
• Skills: Advanced Microsoft Excel (VLOOKUP, INDEX/MATCH, pivot tables), demonstrated expertise in payment and account reconciliation processes, strong analytical and problem-solving abilities, and exceptional attention to detail.
• Bonus: Bachelor’s degree in Accounting or Finance, CPA/CMA certification or pursuit, experience with cash application automation platforms, or knowledge of SOX compliance.