Bookkeeper / Office Manager

Job Description

Bookkeeper / Office Manager | Connect Search, LLC

The Tone:
This is a full-time role at a rapidly growing specialized equipment and trailer rental company, located in Odessa, TX. The company, which operates a fleet of vehicles and equipment with a team of approximately 10 employees, seeks a dependable professional to oversee its essential day-to-day financial and administrative operations. This hands-on position is critical for maintaining organized books and ensuring the smooth running of a busy, expanding office environment.

The TL;DR
• Role: Full Time
• Type: Full-Time
• Location: In-person, Odessa, TX
• Pay: $60000–$70000 yearly
• Team: Working within a team of approximately 10 employees, providing direct support to ownership and management.
• Mission: Own the day-to-day financial and administrative operations, ensuring accuracy and organization for a growing equipment rental company.
• Tech Stack: QuickBooks

What You’ll Actually Do
• Bookkeeping Management: Manage all day-to-day bookkeeping activities efficiently within QuickBooks.
• Financial Transactions: Oversee accounts payable, accounts receivable, invoicing, payments, and deposits for the business.
• Account Reconciliation: Perform thorough monthly reconciliations for bank accounts, credit cards, and other financial accounts.
• Office Administration: Organize and maintain all office records, manage general administrative functions, and facilitate vendor and customer communication.
• Asset Tracking: Track and manage critical information related to company vehicles, insurance policies, and the rental equipment fleet.

The Must-Haves
• Background: Experienced professional adept at independently managing financial and administrative functions within a small business environment.
• Experience: Demonstrated hands-on bookkeeping experience, including proficiency in Accounts Payable, Accounts Receivable, and account reconciliation processes.
• Skills: Strong proficiency with QuickBooks; exceptional organizational skills and consistent follow-through; ability to adapt and manage multiple administrative tasks effectively.
• Bonus: Prior experience in the equipment rental, construction, transportation, or oilfield industries.