Bookkeeper

Job Description

Bookkeeper | Archdiocese of San Antonio Careers

The Tone:
This is a full-time role at the Archdiocese of San Antonio Careers, located in San Antonio, TX. The Archdiocese works to fulfill the mission of the Catholic Church by supporting multiple parishes in their administrative and spiritual needs. This Bookkeeper position is crucial for ensuring the effective and efficient administration of bookkeeping, accounting, and human resources functions across assigned parishes, directly supporting the Pastor and Parish Operations Manager.

The TL;DR
• Role: Full Time
• Type: Monday – Friday / 40 hours per week
• Location: In-person, San Antonio, TX

• Team: Reports to Pastor and Parish Operations Manager
• Mission: Ensures effective and efficient administration of bookkeeping, accounting, and HR functions for assigned parishes.
• Tech Stack: Accounting system, HRIS system

What You’ll Actually Do
• Financial Operations & Reconciliation: Manage the daily financial operations for assigned parishes, including writing checks, maintaining checking accounts, processing accounts payable/receivable, posting deposits, and reconciling all accounts with bank statements and Archdiocesan records.
• Budgeting & Reporting: Prepare, monitor, and report on financial budgets for pastor approval, provide status reports to staff, coordinate financial reports and letters with the local Pastor, and present financial data at Finance council meetings.
• Compliance & Auditing: Ensure accurate and timely filing of all tax reports (941, W-2s, 1099s), oversee electronic giving records, and collaborate with auditors and the Business Office Department by providing necessary financial records and explanations.
• Human Resources Support: Process bi-weekly and monthly payroll, maintain current and accurate employee records in the HRIS system, reconcile employee benefits, and assist the Pastor with Archdiocesan hiring, onboarding, and orientation processes.
• Administrative & Office Support: Perform diverse office duties such as typing, filing, answering phones, processing mail, assisting visitors, and supporting other office personnel, while consistently upholding confidentiality and the mission of the parish.

The Must-Haves
• Background: High school diploma or equivalent is required.
• Experience: A minimum of two years of successful bookkeeping or accounting experience is preferred.
• Skills: Maintain strict confidentiality, establish and maintain effective working relationships, demonstrate exceptional communication and collaboration skills, and possess strong organizational and time management abilities.
• Bonus: An Associate or bachelor’s degree in accounting or a related field, with coursework in business, math, accounting, bookkeeping, and recordkeeping, is preferred.